Posts Tagged :

Fuel Theft

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What Are the Rules for Getting a Pacific Pride or CFN Card in Oregon? 512 440 Star Oilco

What Are the Rules for Getting a Pacific Pride or CFN Card in Oregon?

What are the rules for getting a Pacific Pride and CFN Cardlock Card in Oregon?

Star Oilco is a proud independent Franchisee of Pacific Pride

Pacific Pride fueling is a wholesale cost plus way to buy fuel.  With the crazy market conditions getting 24 hour access to fuel has a renewed appeal to both individuals as well as businesses.  Today the price difference between retail gas stations and wholesale prices at CFN and Pacific Pride sites in part of the state of Oregon provides a huge price value for small businesses.  Add to that the convenience of getting out of gas lines and being able to fuel 24 hours a day, 7 days a week, 365 days a year is a big value add for commercial cardlock over retail gas stations.

Pacific Pride and CFN cardlock both use a cost plus from the commercial wholesale rack prices to determine what you pay for fuel.

Avoid the volatility of retail credit card mark up with a cost plus agreement and a Star Oilco cardlock card.

Call Star Oilco and ask for a representative quote to see what CFN and Pacific Pride Cardlock costs compared to other fleet cards used at retail gas stations charging a credit card mark up.  Also look at what a small business can benefit from with the security features of cardlock over giving your drivers unsecured credit cards.

Many small businesses wonder what it takes to use a stand-alone cardlock location. As wages rise, the cost of full serve retail gas stations rise too. In contrast, stand-alone commercial fueling stations have little wait and 24 hour access, which save business owners time and money. Star Oilco makes it easy to set up with Pacific Pride in Oregon.

Self-serve diesel fueling is legal in Oregon.

Self-serve gasoline is restricted in Oregon.

Here are the rules for self-serve gasoline in Oregon.

Oregon has legalized the option for any consumer to fuel their own car at a gas station. But a 24-7 stand alone self serve gasoline option like cardlock is not legal in Oregon without a business license or purpose.  So though you can pump your own gasoline at a retail gas station, you cannot use commercial cardlock without being a business.

Diesel is legal for self serve throughout the state of Oregon. Gasoline is restricted in the more populated counties of Oregon except in certain cases. Commercial fleet fueling is one of the exemptions allowed, enabling a business to get its drivers out of gas lines and cut the labor wasting wait at retail gas stations.

Self-serve diesel has always been legal in Oregon and often cheaper at a commercial cardlock throughout the state. Anyone in Oregon who only uses diesel can get a Pacific Pride or CFN card for personal use.

Gasoline, on the other hand, has some rules that are regularly enforced. Self-serve gasoline is allowed in several rural counties in Oregon outside of the I-5 corridor. Self-serve gasoline in the more populated parts of Oregon is available at a retail gas station only if they offer full serve during business hours.

If you operate a company vehicle, commercial cardlock is the best way to upgrade your fleet security from fuel theft and seize control of corporate and small business fleet fueling. We can serve your business all around the United States. In Oregon though, gasoline is not legally dispensed without a few required safety precautions.

For commercial uses, Pacific Pride, CFN, Comdata, Voyager and other Commercial Cardlock networks are allowed for businesses in Oregon. If you are fleet operator or an individual outside of Oregon, these requirements do not apply in your home state. If you substantially operate in Oregon, the state Fire Marshall will expect these rules to apply to you.

What are the rules for using commercial cardlock in Oregon?

  • Business purpose required for gasoline cardlock use in Oregon (not any other state).
  • If you are only using diesel, commercial cardlock is available to everyone (individuals and businesses).
  • If you are planning on fueling gasoline vehicles, you must be a business (or use it for commercial use).
  • To access gasoline at cardlock in Oregon, you must be able to prove that you use over 900 gallons of fuel a year.
  • To access gasoline at cardlock in Oregon, someone in your business must take a Oregon Fire Marshall Safety Test.
    • Message Star Oilco below for a copy of the Oregon Fire Marshall Safety Test

If you have questions about Pacific Pride, CFN, or other cardlock systems, please don’t hesitate to contact us with any questions you may have. Star Oilco has a long tradition of making cardlock easy for businesses large and small. In particular, we specialize in helping you secure fuel usage to eliminate fuel theft and reduce any chance or opportunity for thieves.

To get access to Pacific Pride and CFN locations in Oregon, the first step is to open an account with Star Oilco.

Message Star Oilco below to get started with opening an account to save time and money while fueling.

For more information about how to use commercial cardlock to secure your business from theft, please also check out Star Oilco’s white paper on knocking out fuel theft by implementing a No Tolerance Fuel Theft Policy in your business at www.NoMoreFuelTheft.com.

Pacific Pride Cardlock Fuel Security

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7 Ways to Stop Fuel Theft Before it Happens 1024 556 Star Oilco

7 Ways to Stop Fuel Theft Before it Happens
STOP FUEL THEFT

IN YOUR BUSINESS TO REALLY SAVE ON YOUR COST OF DIESEL AND GASOLINE

Save money by managing  your diesel and gasoline fleet cards. Know who, how, and where fuel is bought.

In the new world of diesel and gasoline over $5 you need a strategy to control where and how fuel is bought by your business.

Controlling your fuel expense can be time consuming and vital for any business. We recommend approaching it from a Human Resource management perspective.

Seize control of the use of fuel cards with real time feedback:

  • Who is buying
  • What type of fuel
  • Where it’s bought
  • When are they buying

Set a clear standard and make sure you put controls on your fleet cards to ensure you keep honest employees from doing something that requires discipline.  Below are some of the best practices for controlling your fleet’s fuel purchases.

7 Ways to Stop Fuel Theft Before it Happens

Why Pacific Pride and CFN Fleet Cards?

Often we are asked how to save money on fueling a small business fleet.  Usually the biggest cost isn’t the pennies you save per gallon, but the gallons you can save by stopping theft.  To save money on gasoline, make sure you aren’t paying for thieves to use your small business fuel cards.

Every fuel business seeks to avoid fuel slippage – the loss of fuel due to theft, waste or buying the wrong and/or more expensive fuel product. How can you secure the slippage, once and for all?  These steps not only help with managing employees, but they can help you spot unusual purchases from stolen or skimmed cards. Skimming is when thieves hide a device that copies cards information and pin information. Thieves then clone the card and can attempt to use them in other locations.  Using fuel cards vs Credit cards can save owners thousands of dollars.  Employees have less access to non-authorized purchases and thieves can’t use fuel cards to purchase other items.

Star Oilco can help you establish a program to eliminate fuel slippage that includes an easy-to-use management process and enforcement of a “No Tolerance Fuel Theft Policy.”

Star Oilco has a simple and effective approach designed to empower you to easily manage your fuel cards.

Cardlock and secure fleet cards have been around since the 1970s and oddly enough, our competitors fail to field them properly. Star Oilco is here to help and would like to give you some simple and efficient practices to eliminate fuel slippage. We have an easy to implement strategy to lock down your cardlock and fleet cards in order to knock out the opportunity for fuel theft in your business.

Fuel cards assigned to the vehicle not the person

By attaching the fuel cards to the vehicle and not the human being, you immediately break the driver’s belief that the company is providing fuel to them and not the company vehicle.

That’s why we recommend you attach the fleet card to the vehicle key chain and NOT in a driver’s wallet. For additional security, employ a Corporate Fleet Card that is secured by a PIN.  Star Oilco recommends either Pacific Pride or CFN, both of which are in the Fuelman Network. Star Oilco will provide you with a keychain designed to hold up to two fleet cards.

Each Person has a secret PIN

Use a “Floating PIN” system where every member of the team has a secret PIN that is only to be used by them.

We recommend attaching fuel cards to the vehicle key chain and having each driver use their own secret PIN to purchase fuel. With this secret PIN, Star Oilco’s Fuel Cards track their name with every fuel purchase. Their name will appear next to the transaction on the bill and on an E-Receipt confirming who bought what, when, and where. This personalizes all fuel usage. Many companies already have a secret PIN policy around time cards and clocking in and out of work. This Best Practice stacks well with that.

Enforce a "No Tolerance Fuel Theft"

Implement and enforce a “No Tolerance Fuel Theft Policy” that every employee must sign.

Policies vary but should generally include language that requires the use of a fleet card for fuel purchases, states that PIN use is tracked by employee, confirms that employees are held accountable for any wrongdoing associated with their PIN and acknowledges that fuel theft will lead to immediate termination.  Star Oilco’s approach documents and provides evidence as well as real time knowledge for you to respond and ensure a fuel theft culture doesn’t grow in your business.

If you have fuel thieves in your business, make sure you document it at a Human Resource level.  In many states a first time a fuel thief is caught they may still qualify for unemployment when dismissed.  A No Tolerance Fuel Theft Policy when you on-board a new employee protects your from thieves getting away with it at the expense of your business.

Set-up E-Receipts for purchases

Use E-Receipts to reinforce your fuel policy.

An E-Receipt is a real-time email showing who bought what fuel, when and where, as it happens. Make sure this E-Receipt is going to several levels in your office, where employees are paying attention to what your drivers are doing.  If your fleet knows that their fuel purchases are completely transparent, they will think twice before doing something convenient for themselves over what the company needs. When a driver buys the wrong product, or was getting fuel out of route, you can follow up immediately to reinforce your fuel policies without waiting for a bill to show up at the end of the month. This is a great tool to spot additional transactions that may not be coming from your employees.  “Get an email every time your fleet stops for fuel” is another article that talks about this if you would like more information.

Limit hours and locations for Usage
Star Oilco can limit your fuel cards to work only during your business hours and/or within your territory.

Whether your territory is an entire state or limited to specific zip codes, you can define where your fleet can get fuel and where they cannot. And to avoid late night or early morning fuel theft, consider disabling your fuel cards during specified periods of the day or week, so that your cards don’t work when you don’t want them being used. This can easily be done as you need it by either contacting Star Oilco and asking us to do it for you, or by logging into your online Pacific Pride / CFN portal to set these restrictions yourself.  Cards with limits are less attractive to thieves the more you can limit the usage the less appealing your card is for skimming thieves.

Limit the amount of fuel per purchase

Set up your cards to only allow for a certain quantity or specific grade of fuel.

Consider limiting the volume of fuel purchased to match the size of a vehicle’s tank. Also, limit the number of transactions per day as well. That way, if for some reason that card gets stolen and someone has a working PIN, their theft is thoroughly limited.

Review your bill - Annual audit at least

Ask your vendor to review of all the cards and PINs you’ve used throughout the year.

Star Oilco seeks to do this annually. As per the state of Oregon (where Star Oilco is located), we receive a Fire Marshall audit every year and as they audit our cardlock records, we do the same and review every card and PIN for that year. You should do this too and Star Oilco can help. We recommend turning off all cards that are not being regularly used, which also allows you to adjust other details as needed. If you would like more information about this ‘What’s in a “Keep it Simple Fuel Audit”’ tells a little more about how we can review your current bill and simplify what you’re spending, where you’re spending it and give you tips on how to save some money.

Why use Commercial Cardlock over a retail gas station fleet card?

Commercial Cardlock locations in the CFN and Pacific Pride network are designed for business.  Fast and easy in and out to save your business on labor as well as far more competitive prices especially on diesel.  In Oregon where self serve gasoline is limited there are rules to using fleet cards at stand along cardlock locations.  Here are the rules involved with getting a Pacific Pride or CFN commercial cardlock card which enables you 24-7-365 access to stand alone commercial fuel stations.

If you would like to learn more fill out the following form.

Contact Form

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What does a business need to use Pacific Pride or CFN in Oregon? 1024 931 Star Oilco

What does a business need to use Pacific Pride or CFN in Oregon?

How to Get a Pacific Pride fuel card in Oregon

If you have ever wondered what was required to use a stand alone commercial cardlock location in Oregon – we have answers.  Any user of diesel can self serve diesel at a Pacific Pride or CFN cardlock.  If you need gasoline for a commercial purpose in Oregon and buy over 900 gallons a year you can pump your own gas at a Pacific Pride commercial cardlock.

Proud provider of Pacific Pride and CFN Fleet Cardlock CardsStar Oilco is an Independent Franchisee of Pacific Pride

Pacific Pride and CFN stand-alone cardlock sites allow commercial users to self serve gasoline 24-7 with security you can not get at any retail station.

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Get your employees out of gas lines and ensure control over what they buy.

Pacific Pride and CFN are the most secure and convenient ways to buy commercial fuel.

Corporate gas cards are extremely attractive to thieves.  If you are a large purchaser of fuel, having a clear system in place to secure your employee’s fuel buying will be the single most critical component to control your cost of fuel. If you have a small fleet of even one vehicle every purchase can mean the difference of a profit or loss for that day.  Controlling where, when, what fuel, and how much they can buy at some point will be the biggest cost saving strategy you can have. Otherwise fuel theft will creep.

Use Pacific Pride commercial cardlock so your business has twenty-four hour access to fuel.

Star Oilco fleet card program has a clear and simple system to enable your business to seize control of fleet fuel purchases.

If you have a fleet operated by employees and face regular turn over in your business, you are exposing your business to fuel theft. You have to ensure these vehicles can get fuel, while not endangering your bottom line to thieves either inside or outside of your business.

Pacific Pride and CFN fuel cards are designed for small business fleets in mind. They are gas or diesel fleet card options focused on eliminating theft in your operation. They are designed to protect small businesses from fuel theft and give management control over when, where, and what is bought. However, Oregon has limits on self-serve in urban areas. Therefore, there are rules associated with using unattended fleet cards, or “cardlock” fueling, as it is commonly called.

Using Commercial Cardlock in Oregon is a solution to both fuel theft and lost driver productivity.

Whether you are a large dispersed fleet or a small business with a fleet of one.  We can secure your fueling needs from theft. Send any questions you have our way.

Use of a fleet card dedicated for service at a commercial cardlock is the best way to secure your fleet from fuel theft. This will guarantee you seize control of your fleet fueling. For this reason, in Oregon where self-serve is not the standard way of fueling, far more stand-alone 24-7 cardlock locations are available under the Pacific Pride and CFN brands. In Oregon, gasoline is not legally dispensed without a few safety precautions required by Oregon state, so there are other factors a business needs to consider in using it.

Oregon law does not allow self-serve gasoline along the I-5 corridor.  Diesel is legally allowed for self-serve, but gasoline as a Class 1 flammable liquid is not. “Class 1 Flammable Liquid” means any liquid with a flash point below 25 degrees Fahrenheit.  Note: Diesel fuel is not a Class 1 flammable liquid.  Therefore the Oregon fire marshal has rules restricting the use of commercial cardlock gasoline for individual uses. For commercial uses, Pacific Pride, CFN, Comdata, Voyager and other commercial cardlock networks are allowed for businesses in Oregon.  If you are a fleet operator or an individual outside of Oregon, these requirements do not apply in your home state, but if you substantially operate in Oregon, the state fire marshal will have an expectation of these rules applying to you.

Pacific Pride Fueling Network Provider

What are the rules for using commercial cardlock in Oregon?

  • Business usage is required for gasoline cardlock fleet card use in Oregon (not any other state).
  • If you are using solely diesel, commercial cardlock is available to everyone (individuals and businesses).
  • If you are planning on fueling gasoline vehicles, you must have a business license (or prove it’s for commercial use).
    • NOTE: Self-serve laws have changed and allow for rural Oregonians outside of the Willamette Valley to use cardlock for self-serve in parts of Oregon. Call Star Oilco for more information on this.
  • To access gasoline at cardlock in Oregon, you must be able to prove that you use over 900 gallons of fuel a year.
  • To access gasoline at cardlock in Oregon, someone in your business must also take a Oregon Fire Marshal Safety Test.
    • NOTE: Message Star Oilco below for a copy of the Oregon Fire Marshal Safety Test.

If you have questions about Pacific Pride or other cardlock systems please don’t hesitate to contact Star Oilco with any questions you may have. Star Oilco has a long tradition of making cardlock easy for businesses large and small. In particular, we specialize in helping you secure fuel usage to eliminate fuel theft and reduce any chance or opportunity for thieves.

Star Oilco Logo with Phone numberPacific Pride Franchise Logo

CardLock Landing Form

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For More on Using Fleet Cards and Cardlock Cards as a Management Tool:

For more on using a cardlock card as a Pre-Set Fuel Card similar to a prepaid credit card please read this article. 

Star Oilco recommends that fleets use a “Zero Tolerance Fuel Theft Policy” as an Human Resource tool to document that fuel theft is a firing offense on the first event. For more information and an example of a “Zero Tolerance Fuel Theft Policy” please see this article.

If you are interested in using a secure Commercial Cardlock card with Wet-Hose Refueling together as a fuel buying and labor efficiency strategy, here is an article on improving your fleet fueling efficiency. 

For a downloadable white paper on how to eliminate fuel theft in your business please see www.NoMoreFuelTheft.com for this shareable PDF.

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Use Pacific Pride Fuel Cards as a Management Tool 1024 428 Star Oilco

Use Pacific Pride Fuel Cards as a Management Tool

 

Pacific Pride fuel cards. Stop employee fuel theft by using the Star Oilco Fuel Card solution.

Star Oilco Pacific Pride Pride Advantage Card

The turn-key fuel card solution for small business seeking to stop employee fuel theft.

Star Oilco’s Pacific Pride card can give you control over when and where fuel is purchased.

Use Pacific Pride fuel cards as a management tool for your business.  With rising gas prices and a shortage of drivers being  a problem, secure your fleet cards to keep honest people honest.  Remove the temptation and save money in your small business.

 

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Make managing drivers buying fuel a simple system that let your dispatch know in real time as fuel is purchased.

We promise the highest level of control for your small business.  Star Oilco offers human support designed to make it easy for a small business. Our moto is to Keep it Simple. We help you deploy and manage your secure fleet card program in your business.  You have enough to manage and don’t need another website to log into. We make it easy for you to know who bought what, when, and where — in real time — to better manage the buying decisions by your drivers.  We will make sure you are successful.

Star Oilco Crest

You can use Star Oilco’s Pacific Pride card to:

  • Know who – the name of the driver purchasing and the vehicle they have
  • What fuels – control the products available to avoid costly premium gas purchases
  • Control gallons – the total gallons that can be bought at one time
  • Limit transactions – control the number of transactions a fuel card can have in one day
  • Time – predetermine the time of day that a fuel card can be used
  • Where – zip codes or states that a fuel card can be used in

The Star Oilco secure Pacific Pride card- The best option to knock out fuel theft.

Pacific Pride, CFN, WEX, Voyager and other fleet cards all have similar tools. We find that small businesses need one extra tool: a human being on the other side.  Star Oilco helps make sure the total program is working. We assist in your team grabbing control of every drop, every dollar and every driver.

We are your partner in Fleet Card and Cardlock Card success.

Star Oilco makes sure you are successful in fielding a secure fuel card.  We keep things simple and we make it easy for you. This is done with the obvious human element and best practices to complete the full value that a secured fuel card offers.

Call us and get to know what makes us different!

You tell us what you need and we’ll consult with you to get a working card program.

How Star Oilco secures your business from fuel thieves.

This is what we recommend for your non-management cards:

  1. Secure your fleet card to a vehicle (attached to the license plate on the bill or place the fleet card on the key ring of the vehicle).
  2. Designate your vehicle cards to only work in the state’s zip codes that you service during the times of day you operate as a business.
  3. Give each driver a unique and secret PIN attached to their name (so when they use a card, their name appears on the bill next to the transaction).
  4. Implement a “No Tolerance Fuel Theft Policy” with your Human Resource policy. Have every employee sign a contract with your business that they own their personal secret PIN and it is only for them to use. Star Oilco can provide a recommended policy for you to use. Then, if they share their PIN with someone else, they will be responsible for anything that happens. If theft is happening, it is a “No Tolerance” dismissal offense on the first occurrence.
  5. Use the e-receipts to see in real-time fuel purchases. An electronic receipt is emailed to your Controller or Dispatcher to watch for off-policy fuel usage in real time, which allows your Dispatch or Management to respond the same day to questionable decisions around fuel cards.

Now, imagine how this works for your business in practice.

You can set up restrictions by days of the week, hours of the day or even by zip codes. If your business does not operate on weekends, turn off the fuel cards during the times you do not operate. If your fleet is never on the road before 7am and is back at home by 7pm every night, set up those time restrictions to make it that much harder for fuel theft to occur.  If you need to update this, change something, order cards, etc., just call our office and we take care of that update for you.

With our e-receipts, your Dispatch will get an email every time fuel is purchased. You will see where, what, when and with whom this occurs. You can reinforce your company fuel policies at the local level the same day — No more waiting for the bill to see if a driver did something that cost you money. By seizing control of your fuel, your drivers will also respond to your new level of control as well. By having control and transparency of what your drivers do, they will require less management as they know you are watching.

Often the most controllable expense related with fuel is the fuel that might slip through a business due to unethical employees or outside theft. Fuel slippage is the industry term for unauthorized fuel taking. With Pacific Pride cardlock fuel, you can take control over fuel purchases and avoid the loss up front with card controls. Contact Star Oilco for a total fuel security solution for your business.

 

Seize control with Star Oilco’s corporate fleet card solutions.

Star Oilco will assign you a Card Administrator to help you be successful with this.  Where other programs promise tools but don’t follow up, we follow up.  We are here to make sure you are successful with our program.  Human beings answer our phones and long term employees staff your needs being met.

If you have further questions about Pacific Pride and control of your fleet fueling, call us at 503-283-1256 or contact us using the form below.

Contact Form

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Star Oilco has a white paper outlining how you can secure your business from internal fuel thieves. To download this guide on fleet card best practices please go to www.NoMoreFuelTheft.com or message Star Oilco for help.

Star Oilco is a proud and independent Franchisee of Pacific Pride

Pacific Pride Commercial Fuel Card

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How does my business get access to Pacific Pride fueling sites? 1024 683 Star Oilco

How does my business get access to Pacific Pride fueling sites?

What is required for a business to get access to Pacific Pride Cardlock sites in Oregon.

Star Oilco is a proud Independent Franchisee of Pacific Pride.

Get out of the gas line

Pacific Pride Commercial Fueling

24 hours a day, 7 days a week, 365 days a year without retail waiting in line.

Commercial fuel access for the around-the-clock business.

If you want to start using Pacific Pride cardlock cards in your business, please message or call Star Oilco and we will get you set up with cards. Pacific Pride has many advantages beyond the 24 hour self serve convenience. Pacific Pride is designed to secure fuel cards from internal fraud or theft in both small and large business.

Pacific Pride Fuel Network Graphic

Many small businesses wonder what it takes to use a stand-alone cardlock location as they sit in traffic, seeing the easy in-and-out commercial fueling locations without the lines of retail gas stations. Conveniently located for commercial truck traffic with high flow diesel pumps near industrial areas, ports, and major freeways, commercial cardlock locations have real advantages for many fleets.

As wages rise, the cost of full serve retail gas stations is rising with it and stand-alone commercial fueling can save time as well as money. When businesses see these commercial fueling stations with little wait and 24 hour access, they have questions. Star Oilco can make getting set up with Pacific Pride in Oregon easy.

Self-serve diesel is already legal in Oregon and often cheaper at a commercial cardlock throughout Oregon.
Self-serve gasoline is allowed in several rural counties in Oregon outside of the I-5 corridor. Self-serve gasoline in the more populated parts of Oregon requires a business use described below. If you have a business use for gasoline, you can get access to self serve locations and start saving money over retail immediately.

Pacific Pride Fueling Network Provider

How do you get a Pacific Pride Cardlock Card in Oregon?

Oregon law currently DOES NOT allow self-serve gasoline along the I-5 corridor. Diesel is legally allowed for self serve, but gasoline as a flammable liquid is not. Therefore, the Oregon Fire Marshall has rules restricting the use of commercial cardlock gasoline for individual uses. For commercial uses Pacific Pride, CFN and other Commercial Cardlock networks are allowed for businesses in Oregon. If you operate a fleet, or reside outside of Oregon, these requirements do not apply in your home state, but if you substantially operate in Oregon the state Fire Marshall will have an expectation of these rules applying to you.

What are the rules for using self serve Commercial Cardlock in Oregon?

  • Business purpose required for gasoline cardlock use in Oregon (not any other state).
  • If you are using solely diesel, commercial cardlock is available to everyone (individuals and businesses).
  • If you are planning on fueling gasoline vehicles, you must be a business (or use it for commercial use).
  • To access gasoline at cardlock in Oregon you must be able to prove that you use over 900 gallons of fuel a year.
  • To access gasoline at cardlock in Oregon someone in your business must also take a Oregon Fire Marshall Safety Test.
    • Message Star Oilco below for a copy of the Oregon Fire Marshall Safety Test

If you have questions about Pacific Pride or other cardlock systems please don’t hesitate to contact Star Oilco with any questions you may have. Star Oilco has a long tradition of making cardlock easy for businesses large and small. In particular, we specialize in helping you secure fuel usage to eliminate fuel theft and reduce any chance or opportunity for thieves.

The first step required to getting a Fleet Fuel card for using commercial cardlock is to open up an account with Star Oilco.

For more information about how to use commercial cardlock to secure your business from theft, please also check out Star Oilco’s white paper on knocking out fuel theft by implementing a No Tolerance Fuel Theft Policy in your business at www.NoMoreFuelTheft.com.

Pacific Pride & Star Oilco cardlock card can give you control over when and where fuel is bought.

 

Contact Form

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Star Oilco Logo with Phone number

Star Oilco is a proud independent Franchisee of Pacific Pride

Pacific Pride Cardlock Fuel Security

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Use Pacific Pride Cardlock to Fuel your Portland, Oregon Fleet 1024 593 Star Oilco

Use Pacific Pride Cardlock to Fuel your Portland, Oregon Fleet


Seize Control of Your Fuel Spending with Pacific Pride Cardlock

A Pacific Pride Cardlock Card gives you the ultimate control over when and where fuel is purchased. Plus, we guarantee the highest level of control by offering human support to make it easy for a small business. You have enough to manage and don’t need another website to log into! Know who bought what, when, and where — in real time — to better manage the buying decisions by your drivers.

Pacific Pride, CFN, WEX, Voyager and other fleet cards all have similar tools. But with Pacific Pride Cardlock, you’ll benefit from stand alone commercial fuel sites that are available 24 hours a day, 7 days a week, 365 days a year.

In Oregon, the minimum wage is rising and that means the retail price of fuel is rising to pay for those wages.  While other cards require you to wait in line and pay someone to fuel your vehicle in Oregon, Pacific Pride stand alone cardlock locations avoid that needless labor and allow your business to serve itself around the clock. Get out of fuel lines and save on your total cost of fuel.

Beyond the time and money savings of avoiding retail fuel lines, Pacific Pride cardlock also is far more secure to protect you from someone stealing fuel with your fleet card. Star Oilco’s Pacific Pride cardlock offering has a single simple tool for you: a human being on the other side helping make sure the total program is working. We help you grab control of every drop, dollar and driver.

We are your partner in Fleet Card and Cardlock Card success.

Star Oilco goes one step further than our competitors by keeping things simple and easy for you. This is done with the obvious human element and best practices that complete the full value that a secured fuel card offers.

Call us and have us take care of that for you. You tell us what you want, we’ll consult with you and you’ll get a working card program.

This is what we recommend for your non-management cards:

  1. Secure your fleet card to a vehicle (attached to the license plate on the bill or place the fleet card on the key ring of the vehicle).
  2. Designate your vehicle cards to only work in the state’s zip codes that you service during the times of day you operate as a business.
  3. Give each driver a unique and secret PIN attached to their name (so when they use a card, their name appears on the bill next to the transaction).
  4. Implement a “No Tolerance Fuel Theft Policy” with your Human Resource policy. Have every employee sign a contract with your business that they own their personal secret PIN and it is only for them to use. Star Oilco can provide a recommended policy for you to use. Then, if they share their PIN with someone else, they will be responsible for anything that happens. If theft is happening, it is a “No Tolerance” dismissal offense on the first occurrence.
  5. Use the e-receipts to see in real-time fuel purchases. An electronic receipt is emailed to your Controller or Dispatcher to watch for off-policy fuel usage in real time, which allows your Dispatch or Management to respond the same day to questionable decisions around fuel cards.

Now, imagine how this works for your business in practice.

You can set up restrictions by days of the week, hours of the day or even by zip codes. If your business does not operate on weekends, turn off the fuel cards during the times you do not operate. If your fleet is never on the road before 7am and is back at home by 7pm every night, set up those time restrictions to make it that much harder for fuel theft to occur. If you need to update this, change something, order cards, etc., just call our office and we take care of that update for you.

With our e-receipts, your Dispatch will get an email every time fuel is purchased. You will see where, what, when and with whom this occurs. You can reinforce your company fuel policies at the local level the same day — No more waiting for the bill to see if a driver did something that cost you money. By seizing control of your fuel, your drivers will also respond to your new level of control as well. By having control and transparency of what your drivers do, they will require less management as they know you are watching.

Often the most controllable expense related with fuel is the fuel that might slip through a business due to unethical employees or outside theft. Fuel slippage is the industry term for unauthorized fuel taking. With Pacific Pride cardlock fuel, you can take control over fuel purchases and avoid the loss up front with card controls. Contact Star Oilco for a total fuel security solution for your business.

Seize control with Star Oilco’s corporate fleet card solutions.

If you have further questions about Pacific Pride and control of your fleet fueling, call us at 503-283-1256 or contact us using the form below.

 

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Star Oilco is a proud Independent Franchisee of Pacific Pride

Pacific Pride Cardlock Fuel Security

How to save money while fueling your fleet. 150 150 Star Oilco

How to save money while fueling your fleet.

With recent high diesel and gas prices, saving money on fuel is a priority for many fleets.  Star Oilco is here to help you contain the hidden costs of fuel with our fleet card solutions. 

If you are a fleet manager or in charge of corporate fueling and you use retail gas stations, this article is designed to talk you out of it.

Every year, Star Oilco helps small businesses save labor and protect themselves from theft. It’s the little costs we don’t watch that can add up and really cost a business. We help businesses keep a complicated fuel bill easy to manage.  Be it moving to mobile-onsite fueling, a totally secure fleet card solution, or a combination of the two consolidated onto one bill Star Oilco is here to make things easy.

With wages and fuel costs rising together containing those costs is a priority for every fleet.  Both the labor cost sunk in fueling your own fleet as well as the actual cost of the fuel bought, many of our conversations are around how to structure a clear view of this.  We have solutions and can provide a clear view of your fuel costs via Star Oilco’s Keep it Simple Fuel Audit.

Usually the only time a fuel bill is really examined is after a record setting month for overtime, a huge jump up in the commodity cost of fuel, or a giant volume of fuel theft was discovered.  Essentially, when costs have ballooned out of what they should be that is when businesses dig in and pay attention.

If that describes your need, Star Oilco has a proven system to bring your fuel cards under control and return honest employees to the straight and narrow or document the thieves so you have red-handed proof.  If you are local to Oregon and Washington we can also combine this with the labor savings of wet-hose fueling of your fleet.

Whether it’s with a secured cardlock program or on-site fleet fueling at your business location we can make fuel secure, simple, and at a lower cost than retail. We do this by tailoring your fuel cards to your actual business needs.

If you don’t operate on weekends and after 9pm at night, we make sure the fuel cards that serve that part of the business are not usable during those times. We also attach the name of the person fueling to the bill so you don’t have to research or wonder–you always know who it is. Additionally, we can send an e-receipt to your dispatch the moment anyone buys fuel. This ensures you are managing fuel buying habits in real time, not at the end of the month after the bill arrives.  Also every transaction on your bill can show the name of the human being who got fuel to really shine a light on who is doing what.

At the end of every month most businesses are looking at their bottom line and considering how to control the expense side of the equation. With retail gas station fuel, it can be tricky trying to control cost. If you focus solely on the cost of fuel itself, savings can be allusive in the long run. In fact the greatest tragedies in business usually are the things you don’t see in any statistic, especially the price you pay up front versus over all. The two largest controllable fuel expenses we consistently see are labor and avoiding theft.

If you are curious after reading this, the first step with Star Oilco is a Keep it Simple Fuel Audit performed by our team. Call us if you want to audit your fuel process.

What’s in the price of a gallon of gas or diesel? At Star Oilco we Keep it Simple.

Keep it simple when looking at your bill. There are only a few things in the cost of a gallon of gas or diesel: the commodity cost of fuel, the taxes on fuel, and the margin of the person selling fuel to you. Regardless of where you buy or how high or low the cost, that is what influences your fuel cost. If they call it something else, it’s really marginal and you should negotiate as such. The commodity cost is about the same no matter what. Even the largest buyers in a market are only saving a few pennies and your price per gallon will not be influenced more than a few pennies by this. Taxes should be the same and are easy to verify on Google. Margin is all that’s left. So if you ask your vendor to provide you a cost plus basis it should be very doable. All businesses have cost including oil companies, but they should be able to clearly describe what it costs for them to deliver or supply a gallon of fuel to you.

The cheaper the retail price the longer the wait.

The cheaper the retail price the longer the wait.

Focus on your business’s labor, not on the price per gallon.

If you analyze it, usually your cost of labor to fill up your own vehicles costs more than what the local gas station makes selling you fuel. Add up your cost of labor and the vehicle and know that you are losing probably twenty minutes to a half hour to pull out of route, pull over, and fill up. If you are routing your drivers to save money on a retail street price, you are paying far more for your driver’s to chase savings than you will ever see in savings. The bigger the posted retail savings the longer the line your drivers will wait in as well, making it even more costly to your bottom line.

Remember that if a convenient excuse exists, some will use it. If the answer to why it took so long is consistently because they had to stop and get diesel. Fix that permanently with a fleet fueling company that provides on-site refueling.

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Prevent theft and keep honest people honest.  

As fuel prices jump from time to time, fuel theft takes off as well. For some people, stealing fuel for their personal vehicles can be almost irresistible. Make it very clear that you do not tolerate theft and that you can verify it clearly. With a “Zero Tolerance Fuel Theft Policy” you can get ahead of this eventuality and stop it long before it starts. There are thousands of stories of thousands of dollars in fuel stolen by seemingly good people. It always starts with one person doing it and influencing other employees to think it’s okay. Make sure it is clear that it is not only not-okay, but will be seen and punished. A few years ago a $2.4 Million theft occurred by an unsecured fleet card policy. Though the size of this theft is unbelievable, know if you aren’t tracking fuel purchases with a secret PIN that attaches the name of who did it to the fuel bill, you might be positioning yourself for the same exposure.

As you look at your month end P&L Statement, think about the bigger picture, the bigger costs in your business and that you can engineer systems that give you more control over these costs. Though Star Oilco accepts Voyager, WEX and Comdata cards, we are passionate and feel the Pacific Pride’s solutions are the best for a small business seeking to control their fuel purchase and knocking out theft. If you have questions about how to save on labor and stop theft before it starts, call Star Oilco for a tailored examination of how you buy fuel and how you can save money. We provide Pacific Pride and Fuel Management solutions nation wide in the United States. We can help you get your fuel under control.

Contact Star Oilco to save money on gas and diesel.

Star Oilco is a proud independent Franchisee of Pacific Pride

Pacific Pride Cardlock Fuel Security

 

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Avoid credit card theft with Pacific Pride Fleet Cards

How do you avoid fuel theft in your small business?

By securing your fleet cards to ensure theft is extremely limited.

 

Fuel theft occurs every day in our economy, usually due to the loose controls associated with credit cards in businesses. Credit card thieves are creative and advanced in their ability to steal from you. “Skimmers” and “Bluesnarfers” (not to mention less sophisticated card thieves) are a real and recurring risk for any business using credit cards daily at gas stations. A single skimming location can be expected to steal $100,000 for the thieves who successfully deploy it. It’s a profitable form of theft that will not be going away any time soon. To avoid being taken advantage of, avoid retail gas stations to begin with and avoid giving low level employees access to your credit cards.

The best way to avoid fuel theft is to skip the use of credit cards and opt instead for something just as easy but designed with security in mind, like Star Oilco’s Pacific Pride Fleet Card. You’ll enjoy the convenience and benefit of using a card for your Fuelman Network purchases, without compromising your security. 

Why is fuel an easy target? Fuel can easily be sold for cash, making it very attractive to thieves. It’s also a preferred way to use a stolen credit card to turn credit into cash. Shown in the picture below is a truck set up with a slip tank to steal and re-sell fuel with a stolen credit card. Be aware, criminals have a proven ability to turn gasoline and diesel into cash by targeting retail gas stations.

Bottom line: Credit card skimming is a major threat. The best way to avoid exposing your small business is to stop using a credit card, especially for fuel purchases. Use a Pacific Pride Fleet Card instead to avoid the risk of skimming and other forms of internal theft.

Unlike credit cards, the Pacific Pride Fleet Card limits purchases to fuel and offers you the flexibility to limit total gallons (not dollars, which require frequent limit adjustments), restrict purchases to certain times of the day, days of the week or even by zip code. And when used at a stand alone commercial cardlock location, Pacific Pride Fleet Cards operate on their own network with Pacific Pride. Save your business from being exposed to a credit card transaction platform that can be exploited by thieves. Credit cards do not have these restrictions to protect your business.

Security is paramount, but not the only reason to use a Pacific Pride fleet card. Click to learn more!

Want too learn more about the rules for using Commercial Cardlock in Oregon? Click here, or call Star Oilco at (503) 283-1256. We’ll help secure your fleet from fuel theft.

 

Star Oilco's Pacific Pride corporate fleet card

Pacific Pride fleet fuel card.

 

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Use Pacific Pride to control your fleet fueling.


SEIZE CONTROL OF YOUR FUEL SPENDING WITH PACIFIC PRIDE FLEET CARDS

Star Oilco’s Pacific Pride card can give you control over when and where fuel is bought. We guarantee the highest level of control by offering human support to make it easy for a small business. You have enough to manage and don’t need another website to log into. Know who bought what, when, and where in real time to better manage the buying decisions by your drivers.

Pacific Pride, CFN, WEX, Voyager and other fleet cards all have similar tools. We find that small businesses need one extra tool. A human being on the other side helping make sure the total program is working. We help you grab control of every drop, dollar, and driver. We are your partner in Fleet Card and Cardlock Card success.

Star Oilco goes one step further than our competitors. We keep things simple and we make it easy for you. This is done with the obvious human element and best practices to complete the full value that a secured fuel card offers.

Call us and have us take care of that for you. You tell us what you want, we consult with you, and you get a working card program.

This is what we recommend for your non-management cards:
1) Set the fleet cards with the vehicles (attached to the license plate on the bill/place the fleet card on the key ring of the vehicle).

2) Design these vehicle cards to only work in the state’s zip codes that you service during the times of day you operate as a business.

2) Give each driver a unique and secret PIN attached to their name  (so when they use a card, their name appears on the bill next to the transaction).

3) Implement a “No Tolerance Fuel Theft Policy” with your Human Resource policy. Every employee signs a contract with your business that they own their personal secret PIN and it is only for them to use. Star Oilco can provide a recommended policy for you to use. If they give it to someone else, they are responsible for anything that happens. If theft is happening, it is a “No Tolerance” dismissal offense on the first occurrence.

4) Use the E-Receipt function with our fuel cards in order to see in real-time fuel purchases. An electronic receipt is emailed to your Controller or Dispatcher to watch for off-policy fuel usage in real time. This allows your Dispatch or Management to respond the same day to questionable decisions around fuel cards.

Now imagine how this works for your business in practice.

You can set up restrictions by days of the week, hours of the day or even by zip codes. If your business does not operate on weekends, turn off the fuel cards during the times you do not operate. If you your fleet is never on the road before 7am and is back at home by 7pm every night, set up those time restrictions to make it that much harder for fuel theft to occur. If you need to update this, change something, order cards, etc…. just call our office and we take care of that update for you.

With our E-receipt function, your Dispatch will get an email every time fuel is purchased. You will see where, what, who, and when this occurs. You can reinforce your company fuel policies at the local level the same day. No more waiting for the bill to see a driver did something that cost you money. By seizing control of your fuel, your drivers will also respond to your new level of control as well. By having control and transparency of what your drivers do, they will require less management as they know you are watching.

Often the most controllable expense related with fuel is the fuel that might slip through a business due to unethical employees or outside theft. Fuel slippage is the industry term for unauthorized fuel taking. With Pacific Pride cardlock fuel, you can take control over fuel purchases and avoid the loss up front with card controls. Contact Star Oilco for a total fuel security solution for your business.

Seize control with Star Oilco’s corporate fleet card solutions.

If you have further questions about Pacific Pride and control of your fleet fueling, feel free to contact us with the form below.

Contact Form

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WEX article on documenting fuel theft

Wright Express Fuel Cards versus Fuelman Fleet Cards for small business

Wright Express  (also known as WEX) has a great article for corporate fuel buyers on the best practices when documenting and confronting fuel theft.

WEX: Tips for enforcing proper fuel card usage and preventing employee theft.

A few things they left out that Star Oilco would include. As a Pacific Northwest Commercial Cardlock provider serving Oregon and Washington, we approach things a little differently than a credit card concept like WEX. We accept and love working with WEX, Voyager, Comdata and other fleet cards but still like personalizing the security of a fuel card to the use of it.  Call your current fuel vendor (or call Star Oilco) and review your security features.  If you suspect there is fuel theft, rather than watch it happen just eliminate the places it can occur. With either CFN or Pacific Pride networks the features are inherit and we can help you guarantee they are being used correctly.

Get out of the gas line

The Four Step Approach to Fuel Card Management

When a customer tells us they suspect fuel theft this is what we recommend to do with either CFN or Pacific Pride cards:

  1. Establish a no tolerance fuel theft policy and have every employee sign it.  This policy includes an acknowledgement by them they have a secret PIN unique to them and if it is used they are responsible for it. So if there is theft with their PIN they can be fired for that theft.
  2. Now that all users of your company vehicles have a unique PIN code. Attache their name to the use of that PIN.  So when you get your fuel bill, the actual names of the users of the cards is there next to the transaction. Just this best practice (and sharing this evidence with your team) will keep honest people honest. If they know their name appears to the transaction they will think about ownership of their actions.
  3. Ensure you have set limits on the cards to line up with the needs of the business.  Attach the fuel cards to the vehicle that uses them.  Then make sure the fuel type and volumes allowed line up with that vehicle. If a vehicle is diesel, that fuel should be the only fuel allowed to be used.  If that vehicle has a 30 gallon or 100 gallon tank set limits so no more than that can be fueled in a given day.  Just limiting the fuel volume to the tank size of a vehicle can eliminate most of the fuel theft that would occur.  Also you can limit the time of day as well as weekends. If a fleet isn’t on the road after 6pm, you can guarantee no fuel theft occurs after 6pm.
  4. Turn over the cards by having all drivers/staff turn in their old cards. Then re-issue those cards attached to the key-rings of the fleet keys.  Star Oilco can provide a card older designed to go on the vehicle key-ring to make this a no cost easy reform.By doing those things which is an easy project you will knock out most of the opportunity for theft as well as send a strong signal to your team that fuel theft is not okay. Honest employees will understanding clearly that theft is occurring and is not okay, the dishonest employees will know to immediately stop.  If theft continues it will also be very easy to spot as the name of the thief will appear on the bill alongside the transaction. That combined with a No Tolerance Fuel Theft policy will make removing the fuel thief an easy proposition for you regardless of your state of operation.If you do business in Oregon and Washington and have questions about securing your fuel purchases.

For more on how to stop fuel theft in your small business please see the Star Oilco whitepaper on securing your fleet cards at StarOilco.com/Stop-Fuel-Theft/ for a strategy on saving your business from the pain of managing drivers from stealing.

Call Star Oilco’s Sales Team at 503-283-1256 for an complementary audit of your processes and how we can give you peace of mind and less to worry about in your business.

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