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What Are the Rules for Getting a Pacific Pride or CFN Card in Oregon? 646 223 Star Oilco

What Are the Rules for Getting a Pacific Pride or CFN Card in Oregon?

What are the rules for getting a Pacific Pride and CFN Cardlock Card in Oregon?

Star Oilco is a proud independent Franchisee of Pacific Pride

Pacific Pride fueling is a wholesale cost plus way to buy fuel.  With the crazy market conditions getting 24 hour access to fuel has a renewed appeal to both individuals as well as businesses.  Today the price difference between retail gas stations and wholesale prices at CFN and Pacific Pride sites in part of the state of Oregon provides a huge price value for small businesses.  Add to that the convenience of getting out of gas lines and being able to fuel 24 hours a day, 7 days a week, 365 days a year is a big value add for commercial cardlock over retail gas stations.

Pacific Pride and CFN cardlock both use a cost plus from the commercial wholesale rack prices to determine what you pay for fuel.

Avoid the volatility of retail credit card mark up with a cost plus agreement and a Star Oilco cardlock card.

Call Star Oilco and ask for a representative quote to see what CFN and Pacific Pride Cardlock costs compared to other fleet cards used at retail gas stations charging a credit card mark up.  Also look at what a small business can benefit from with the security features of cardlock over giving your drivers unsecured credit cards.

Many small businesses wonder what it takes to use a stand-alone cardlock location. As wages rise, the cost of full serve retail gas stations rise too. In contrast, stand-alone commercial fueling stations have little wait and 24 hour access, which save business owners time and money. Star Oilco makes it easy to set up with Pacific Pride in Oregon.

Self-serve diesel fueling is legal in Oregon.

Self-serve gasoline is restricted in Oregon.

Here are the rules for self-serve gasoline in Oregon.

Diesel is legal for self serve throughout the state of Oregon. Gasoline is restricted in the more populated counties of Oregon except in certain cases. Commercial fleet fueling is one of the exemptions allowed, enabling a business to get its drivers out of gas lines and cut the labor wasting wait at retail gas stations.

Self-serve diesel is already legal in Oregon and often cheaper at a commercial cardlock throughout Oregon. Anyone in Oregon who only uses diesel can get a Pacific Pride or CFN card for personal use. Gas, on the other hand, has some rules that are regularly enforced. Self-serve gasoline is allowed in several rural counties in Oregon outside of the I-5 corridor. Self-serve gasoline in the more populated parts of Oregon requires a business use as described below.

If you operate a company vehicle, commercial cardlock is the best way to upgrade your fleet security from fuel theft and seize control of corporate and small business fleet fueling. We can serve your business all around the United States. In Oregon though, gasoline is not legally dispensed without a few required safety precautions.

Oregon law does not allow self-serve gasoline along the I-5 corridor. Diesel is legally allowed for self serve, but gasoline as a flammable is not. Therefore, the Oregon Fire Marshall has rules restricting the use of commercial cardlock gasoline for individual uses. For commercial uses, Pacific Pride, CFN, Comdata, Voyager and other Commercial Cardlock networks are allowed for businesses in Oregon. If you are fleet operator or an individual outside of Oregon, these requirements do not apply in your home state. If you substantially operate in Oregon, the state Fire Marshall will expect these rules to apply to you.

What are the rules for using commercial cardlock in Oregon?

  • Business purpose required for gasoline cardlock use in Oregon (not any other state).
  • If you are only using diesel, commercial cardlock is available to everyone (individuals and businesses).
  • If you are planning on fueling gasoline vehicles, you must be a business (or use it for commercial use).
  • To access gasoline at cardlock in Oregon, you must be able to prove that you use over 900 gallons of fuel a year.
  • To access gasoline at cardlock in Oregon, someone in your business must take a Oregon Fire Marshall Safety Test.
    • Message Star Oilco below for a copy of the Oregon Fire Marshall Safety Test

If you have questions about Pacific Pride, CFN, or other cardlock systems, please don’t hesitate to contact us with any questions you may have. Star Oilco has a long tradition of making cardlock easy for businesses large and small. In particular, we specialize in helping you secure fuel usage to eliminate fuel theft and reduce any chance or opportunity for thieves.

To get access to Pacific Pride and CFN locations in Oregon, the first step is to open an account with Star Oilco.

Message Star Oilco below to get started with opening an account to save time and money while fueling.

For more information about how to use commercial cardlock to secure your business from theft, please also check out Star Oilco’s white paper on knocking out fuel theft by implementing a No Tolerance Fuel Theft Policy in your business at www.NoMoreFuelTheft.com.

Pacific Pride Cardlock Fuel Security

CardLock Landing Form

  • This field is for validation purposes and should be left unchanged.
5 Strategies to Control Fuel Theft and Track Fuel Spending 150 150 Star Oilco

5 Strategies to Control Fuel Theft and Track Fuel Spending

How to Control Fuel Theft and Track Fuel Spending in your Business.

With gasoline and diesel costs high, theft is on the rise.  Grab control of your fuel.

Set controls and protections on spending and save money by stopping fuel theft.

Star Oilco is an independent Franchisee of Pacific Pride

5 Strategies to lock down your gas card

Simple monitoring processes can mean thousands of dollars.   Every dollar needs to stretch a little more.  Control your fuel spending.

Protect your business by setting controls and monitoring systems.  As fuel prices have spiked up, it has become a big priority for many.  What was an inconvenience of internal fuel theft of a few hard to replace employees is becoming a very costly problem.  Below is a strategy of how to grab control of your fuel cards.

Use Star Oilco to secure yourself from that fuel theft while also saving on your cost of fuel over retail. Oregon and Washington have some of the highest minimum wages in the U.S.  As the minimum wage and regulations increase, so do the costs at retail gas stations. This is doubly so in Oregon, where you are paying the gas stations employee to fuel your tank and the employee to be there. We can save you money and significantly reduce your risk of fuel theft while also getting your drivers out of retail gas station lines.

Keep a Good Employee Honest

Just like your business experiencing the squeeze of high gas prices, so are your employees commuting to work.  Sometimes when things get tight an employee may make poor choices.  Maybe they use a company credit card to pay a bill, or they fill up their personal vehicle.  Simple controls on your fuel cards could eliminate these issues.  Losing a good employee because they made a bad decision can cost a company a lot of money. Remove the temptation and secure your fleet cards.

Fuel Cards Designed for the Customer Big or Small

Whether your an owner/operator or you are managing a large fleet of corporate vehicles using commercial cardlocks can help you save time and money.  Stand-alone commercial-only Pacific Pride and CFN sites in the northwest are a real resource for businesses. They speed up the labor associated with fueling and significantly lock down the chance fraud or theft will occur on your fuel card. Stand-alone sites limit access to convenience store items so employees won’t be tempted to spend time browsing and make purchases on the company credit card.  If you need even tighter control we can send an email every time your driver uses your Pacific Pride card and a CSV file with your transactions if you have a 3rd party tracking software.  In addition, your bill can be organized by vehicle or driver. Easily identify who, what and where your employees are filling up.

With Pacific Pride and CFN stand-alone commercial cardlock sites, there are other benefits beyond just the convenience. The biggest difference is that these commercial cardlock sites are built with security in mind. Retail stations are engineered to sell as many products as possible to those pulling up for gasoline. Commercial cardlock sites are designed for commercial users who seek the fastest fueling experience. That is a big difference between the two.

Who can get a Pacific Pride or CFN Fuel Cardlock Card?

All you need to access Pacific Pride sites in Oregon is a business license and use over 900 gallons of total fuel a year. CFN commercial cardlock sites have the same requirements. When you work with a company such as Star Oilco that can issue both you only need a total of 900 gallons – not 900 each set.  If you are a business using a commercial quantity of fuel, you qualify to self-serve gasoline and you can stop paying your employees to shop at the most expensive retail gas stations with the best mini-mart selection. Late night fueling becomes easier and less expensive and you can get them back on the road 24-7 and usually without a line to wait in.

 

What Do You Need for Fueling Cards in Washington or any other state?

If you drive into Oregon and want to use gasoline, you still need the same requirements as stated above. If you don’t need access to Oregon gas stations it is much easier to get a fuel card.

Top 5 Strategies to lock down your gas card from theft.

Regardless of what system you choose, use these best practices in your organization. Simple little changes to how you approach fuel cards will greatly reduce any opportunity for theft.

Get out of the gas line

Gas Card Strategy #1

TAKE INVENTORY OF YOUR GAS CARDS – Star Oilco can help with this with an annual review of all of your cards, the last time they were used, and who used them.   Know who has your cards! Every year take inventory of what cards you have and who is using them. A clear card policy implemented by Human Resources or your Dispatcher is a good way to track what employees (or vehicles) have what cards. Star Oilco performs an annual card audit in conjunction with our Oregon Fire Marshall audit.

We’ll gladly supply a list of cards that you have and when they were last used. We can line up a list of active cards with your employees and make sure there isn’t a lost or unused card out there. Using this list, pass a clip board around asking each employee with a fleet card to confirm they still have that card and initial a confirmation that the card is still in their possession. You would be surprised how individual cards can float between employees as it is easier than asking for a new card.

Gas Card Strategy #2

HAVE ACCOUNTS PAYABLE AUDIT YOUR TRANSACTIONS – Star Oilco can provide you with E-Receipts letting you know every time fuel is purchased by an email making it easy in real time.  Review your transactions regularly for strange transactions such as: multiple transactions per day on a single vehicle or card, switching fuel types, and refuels when your business isn’t open. Reviewing your bill, you’ll want to look for transactions that occur outside of normal business hours and days or if certain vehicles are fueling more than once a day these can be indications of theft. An additional indicator is if fuel is being bought outside of your service area. Some of the most common times of day for employee fuel theft are early morning on the way to work (before you open) or after the bars close after midnight.

Gas Card Strategy #3

ATTACH GAS CARDS TO VEHICLE KEYS – Star Oilco can provide you a turnkey program for this strategy with our fleet card program at no additional cost.  By assigning each vehicle in your fleet with its own card is a great practice that communicates this is a card for business and comes back to the business not their own wallet. Put your Fleet Cards on the key ring dispatched with the vehicle. Each driver is then assigned a number that can be used on any vehicle in the fleet. This way you know exactly who is using the card and which vehicle is being filled. To limit a risk of a stolen card, restrict individual card ownership to management and maintenance. Everyone else should have cards directly connected with a vehicles license plate, so it is obvious if that card goes missing.

Gas Card Strategy #4

SET THE GAS CARDS UP WITH LIMITS –  When you assign a card to each vehicle in the fleet you can set limits based on the vehicle. A gasoline vehicle only needs access to gasoline. If your tank size is 20 gallons, that card should be limited to 20 gallons per transaction. Continue to program your cards for the vehicles they are attached to. You can also restrict a card to ensure no one accidentally buys expensive premium or worse, puts the wrong fuel in the vehicle. Reducing the amount of time they can use a card a day limits exposure to theft. A vehicle that never drives more then 50 miles in a day shouldn’t need to fill up more then once a 24 hour period. This reduces the opportunity for theft and also makes theft obvious when the limits are hit. You can also add limits on zip codes, states, and times of days. If someone does steal a card, they would be limited by the time, location, and purchase amount, ensuring that your theft exposure is a few dozen gallons instead of thousands of dollars.

Gas Card Strategy #5

USE E-RECEIPTS TO MANAGE FUEL IN REAL TIME – It’s the 21st century so manage in real time. You can set-up cards to email you based on each card or, if you have one specific one you are are worried about, that card can be set to email you or your fleet management in real time. Better yet, if theft is occurring, you will see it immediately and be able to react. Not only will this lock down your gas card’s security, it will also allow you to address mistakes relating to efficiency. Owners and dispatchers also use this to see where the driver is and if they are where they said they were when they are fueling. Instant feedback and communication is critical to change bad behavior of drivers who mean to do well but may just have made a simple mistake.


Need to lock down your gas card from fuel theft?

Call Star Oilco, we can make it simple.

Star Oilco can help you field all of these best practices. Our motto is “Keep it Simple” and we are here to make this easy. Feel free to reach out and see what Star Oilco can do for your fleet to upgrade its fleet fueling security.

To download a white paper on these Pacific Pride fuel card security feature best practices, go to our Stop Fuel Theft page.

 

Star Oilco is an independent Franchisee of Pacific Pride

Contact Form

  • This field is for validation purposes and should be left unchanged.
How to save money with a commercial fuel card 150 150 Star Oilco

How to save money with a commercial fuel card

Save money with a Commercial Fuel Card by avoiding the credit card retail price and preventing fuel theft in your business.

How do you avoid the higher credit card prices at gas stations?

Buy Your Fuel with a Commercial Fuel Card at a Cardlock station.

Make sure that employee fuel theft is not robbing from your bottom line.

 

[videopack id=”3952″]https://www.staroilco.net/wp-content/uploads/2022/05/How-to-save-on-gas-.mp4[/videopack]

 

  • Buy Diesel from Pacific Pride and CFN Commercial Cardlocks over retail gas stations.
  • Use a secure Fleet Card that ensures that employee theft is locked down.
    • Make sure your company’s Commercial Fuel Card is secured for:
      • A Fleet Card attached to the individual vehicle with a secure identifiable PIN for each employee.
      • Only the times of day you operate.
      • Only the days of the week you operate.
      • Only the fuel products your vehicle uses.
      • A limited number of transactions a day to ensure if a card gets misused the amount is extremely reduced.
      • A real time “E-Receipt” that notifies you of fuel purchases in real time to better manage employees for your fuel costs.

Wholesale pricing at a Pacific Pride commercial cardlock.

 Take control of your fuel spend by buying wholesale instead of retail gasoline.

Over the last year fuel costs have jumped to record highs.   Retail gas and diesel prices in particular are high compared to wholesale market purchasing opportunities for fleets.  Retail posted prices for credit card purchases further increase the cost on your business.

Commercial gas station cards that direct your fleet to buy fuel at convenience stores cost far more than the posted price for fuel.  Many of these gas stations also price diesel fuel with the same mark up as premium gasoline. By getting your employees out of the retail fuel line save in several ways.

How do you save with Commercial Cardlock over a retail gas station?

PRODUCTIVITY – Get out of retail gas lines and self serve your fleet 24-7-365.

PURCHASE CONTROLS – Lock down your fleet cards by vehicle, fuel type, time of day, and Zip Codes to ensure a either a well meaning employee doesn’t buy the wrong product or  a stolen wayward card does not rob from your bottom line.

WHOLESALE AVERAGE BASED PRICING – Buy your diesel and gasoline from a verifiable wholesale index.  Pacific Pride Commercial Cardlock sites are all based from an auditable OPIS Average market index plus our agreed margin. Know what and why you are paying for fuel.  (NOTE: Star Oilco will gladly help you audit your current fuel purchase program)

FLEXIBLE – Star Oilco can combine our fleet card program with Mobile Onsite Fueling and our billing simplifies your fuel program management by consolidating all purchases by your license plates on one invoice. Our Mobile Onsite Fueling and Commercial Cardlock invoices are combined showing you all purchases on one invoice also available for export in a CSV file.

You will first of all pick up productivity, a lack of managerial control, as well as a system that conceals employee theft is tied to the cost of buying fuel.  Move your fleet fuel purchases to Pacific Pride’s network card and save per gallon as well by restricting the fuel purchases you would not want.

Now is the time to look at your total cost of fuel.

Let us help you audit your fuel program.

We will help you clarify your bill by showing what you pay, what’s in that cost of fuel, and how you can save going forward. We do this by concentrating on one fact: there are only three fees in the total cost of a gallon of gas or diesel.

How we approach buying commercial fuel with a gas card.  There are only three parts of your fuel cost.  Let us help you understand what you pay for fuel:

  1. The commodity cost of fuel (the wholesale and verifiable fuel cost itself),

  2. The fuel taxes charged by the feds, state, and local governments on top of that, and;

  3. The margin your fuel vendor puts on top of those two very transparent costs.

Fuel bill audit best practices

Tax time is a good time to revisit your policies and systems.

Let us audit your bill and catch inconsistencies and over charges.

We have a transparent way to analyze your fuel expense that breaks it down in an easily understood format. Our approach will demystify what you’re paying in fuel so you can grab control of your gasoline and diesel bills. Our mission is to ‘Keep it Simple’ and make fuel make sense. There are several types of expenses that get added to your cost of fuel.

Pacific Pride Fuel Security

At Star Oilco, we ‘Keep it Simple’ when analyzing fuel bills.

Today, two trends can be witnessed in the Pacific Northwest: fuel prices are all over the place, and wages are rising against that trend. This makes managing for a low cost of gasoline or diesel extremely hard given the labor that might be involved in chasing that price.

Add to that the fact that retail gas stations are keeping more margins than ever in retail fuel history. With minimum wages approaching $15 in parts of the Pacific NW, the cost of retail gas stations is rising faster than inflation.

Stand-alone commercial cardlock locations such as Pacific Pride and CFN help you save on your own labor, as well as avoid the higher retail cost. One additional feature is you can audit a commercial cardlock fuel seller against the commercial wholesale rack price. Retail sellers promising discounts are discounting from a posted price that is based solely on what they decide a good price can be. Today, that’s a historically high margin above wholesale cost price.

Dig into your bill for an understanding of what you are paying and what you are paying for. Let us demystify the fees, charges, and hard-to-understand line items of our competitors. It seems that many of our competitors, much like cell phone companies, want to give you a bill that is as complex as possible so it’s difficult for you to understand your cost of fuel.

We can clarify your bill by showing what you pay, what’s in that cost of fuel, and how you can save going forward. Commodity cost of the fuel, fuel taxes and the margin of the vendor make up every fuel bill.

Wholesale Fuel Cost + Taxes + Margin = Total Fuel Cost

These three costs can be audited and confirmed. When we quote a prospective customer, we take their existing fuel bill and break it down into a spreadsheet that is easy to understand thanks to these definable costs. Take your existing fuel bill. Choose a few locations that are most commonly used by your fleet. Usually just the two most-used sites are enough to gauge if savings can be gained by changing vendors. Focus on the cost there, as this simplifies your focus as a representative sample of your fuel expenses.

In a spreadsheet, make easy-to-read tabs for each fuel and location. Then gather the dates fuel was bought at each location. Place the date and the price per gallon paid in their own columns. Now you know your cost. In the next column, enter the wholesale price of fuel to compare. This is going to be pretty close to what your fuel vendor was paying for it on that day give or take a few pennies.

The commodity cost of fuel is established in the market. Though different size players have discounts, these discounts are usually pennies per gallon and aren’t substantial overall. You can request a 30 day free trial of the Oil Price Information Service or “OPIS” for your local wholesale market for fuel. Government bids often use this service as a transparent bid price for fuel. NOTE: If you are buying with a Pacific Pride or CFN fleet card that uses stand-alone 24-7 commercial cardlock sites, the price will be based on OPIS as well. If you want help with this, Star Oilco can provide you with a copy of OPIS.

After that, the next column is the fuel taxes on that fuel. In another column next to the wholesale cost of fuel, you place the local taxes associated with that fueling site. Your state will usually have a “Fuel Tax Group” or some variation of that name where the state’s website will list all state and municipal taxes.

After seeing the wholesale cost and fuel taxes charged, all that remain is the margin. Many fuel sellers will try to complicate this by passing costs through, but at the end of the day, this is still their markup regardless of what they call it. This enables you to really have a discussion on what price you are charged to use their fleet card.

Our next step is to determine the typical margin you are being charged. Take the real price you paid on a day. Your next column on the spreadsheet will be the following formula:
NOTE: Margin Charged is the result that should be in your new column.

(Cell with the ACTUAL PRICE PAID) – (Cell with the WHOLESALE COST) – (Cell with FUEL TAXES) = MARGIN CHARGED

If you line up all the days for MARGIN CHARGED and average those (select a cell at the bottom of the column and type “=AVG” and select the data in the MARGIN CHARGED column), you will find the average margin. Usually this is about the same on every one of the sheets for the type of fuel you are buying. Diesel and gasoline margins are typically different. Retail gas stations, in particular, will treat diesel like a premium product so don’t be surprised if those margins are over $.40 a gallon in some places.

If you want help with this, call us!

We will empower you with the knowledge of what your vendor is charging you and determine if it is a fair price for the service. Beyond that, there should be no other costs. If your vendor has other costs (fees, invoice charges, etc.), we’ll show you what those really cost per gallon so you understand your true cost fuel.

Star Oilco makes this clear and easy to understand. Let us know if we can help.

Contact Form

  • This field is for validation purposes and should be left unchanged.

 

For more on what is required to self serve gasoline as a small business in Oregon.

For more on Fueling Solutions developed for small businesses dedicated to managing a fleet and drivers for local Delivery. 

Call for service.

 

[vc_single_image image=”3950″ img_size=”full”]

How to save money with a commercial fuel card 150 150 Star Oilco

How to save money with a commercial fuel card

Save money with a commercial fuel card by avoiding the credit card retail price and preventing fuel theft in your business.

How do you avoid the higher credit card prices at gas stations?

Buy Your Fuel at a Commercial Cardlock

Make sure that employee fuel theft is not robbing from your bottom line.

 

[videopack id=”3952″]https://www.staroilco.net/wp-content/uploads/2022/05/How-to-save-on-gas-.mp4[/videopack]

 

  • Buy Diesel from Pacific Pride and CFN Commercial Cardlocks over retail gas stations.
  • Use a secure Fleet Card that ensures that employee theft is locked down.
    • Make sure your company’s Fleet Card is secured for:
      • A Fleet Card attached to the individual vehicle with a secure identifiable PIN for each employee.
      • Only the times of day you operate.
      • Only the days of the week you operate.
      • Only the fuel products your vehicle uses.
      • A limited number of transactions a day to ensure if a card gets misused the amount is extremely reduced.
      • A real time “E-Receipt” that notifies you of fuel purchases in real time to better manage employees for your fuel costs.

Wholesale pricing at a Pacific Pride commercial cardlock.

 Take control of your fuel spend by buying wholesale instead of retail gasoline.

Over the last year fuel costs have jumped to record highs.   Retail gas and diesel prices in particular are high compared to wholesale market purchasing opportunities for fleets.  Retail posted prices for credit card purchases further increase the cost on your business.

Commercial gas station cards that direct your fleet to buy fuel at convenience stores cost far more than the posted price for fuel.  Many of these gas stations also price diesel fuel with the same mark up as premium gasoline. By getting your employees out of the retail fuel line save in several ways.

How do you save with Commercial Cardlock over a retail gas station?

PRODUCTIVITY – Get out of retail gas lines and self serve your fleet 24-7-365.

PURCHASE CONTROLS – Lock down your fleet cards by vehicle, fuel type, time of day, and Zip Codes to ensure a either a well meaning employee doesn’t buy the wrong product or  a stolen wayward card does not rob from your bottom line.

WHOLESALE AVERAGE BASED PRICING – Buy your diesel and gasoline from a verifiable wholesale index.  Pacific Pride Commercial Cardlock sites are all based from an auditable OPIS Average market index plus our agreed margin. Know what and why you are paying for fuel.  (NOTE: Star Oilco will gladly help you audit your current fuel purchase program)

FLEXIBLE – Star Oilco can combine our fleet card program with Mobile Onsite Fueling and our billing simplifies your fuel program management by consolidating all purchases by your license plates on one invoice. Our Mobile Onsite Fueling and Commercial Cardlock invoices are combined showing you all purchases on one invoice also available for export in a CSV file.

You will first of all pick up productivity, a lack of managerial control, as well as a system that conceals employee theft is tied to the cost of buying fuel.  Move your fleet fuel purchases to Pacific Pride’s network card and save per gallon as well by restricting the fuel purchases you would not want.

Now is the time to look at your total cost of fuel.

Let us help you audit your fuel program.

We will help you clarify your bill by showing what you pay, what’s in that cost of fuel, and how you can save going forward. We do this by concentrating on one fact: there are only three fees in the total cost of a gallon of gas or diesel.

How we approach buying commercial fuel with a gas card.  There are only three parts of your fuel cost.  Let us help you understand what you pay for fuel:

  1. The commodity cost of fuel (the wholesale and verifiable fuel cost itself),

  2. The fuel taxes charged by the feds, state, and local governments on top of that, and;

  3. The margin your fuel vendor puts on top of those two very transparent costs.

Fuel bill audit best practices

Tax time is a good time to revisit your policies and systems.

Let us audit your bill and catch inconsistencies and over charges.

We have a transparent way to analyze your fuel expense that breaks it down in an easily understood format. Our approach will demystify what you’re paying in fuel so you can grab control of your gasoline and diesel bills. Our mission is to ‘Keep it Simple’ and make fuel make sense. There are several types of expenses that get added to your cost of fuel.

Pacific Pride Fuel Security

At Star Oilco, we ‘Keep it Simple’ when analyzing fuel bills.

Today, two trends can be witnessed in the Pacific Northwest: fuel prices are all over the place, and wages are rising against that trend. This makes managing for a low cost of gasoline or diesel extremely hard given the labor that might be involved in chasing that price.

Add to that the fact that retail gas stations are keeping more margins than ever in retail fuel history. With minimum wages approaching $15 in parts of the Pacific NW, the cost of retail gas stations is rising faster than inflation.

Stand-alone commercial cardlock locations such as Pacific Pride and CFN help you save on your own labor, as well as avoid the higher retail cost. One additional feature is you can audit a commercial cardlock fuel seller against the commercial wholesale rack price. Retail sellers promising discounts are discounting from a posted price that is based solely on what they decide a good price can be. Today, that’s a historically high margin above wholesale cost price.

Dig into your bill for an understanding of what you are paying and what you are paying for. Let us demystify the fees, charges, and hard-to-understand line items of our competitors. It seems that many of our competitors, much like cell phone companies, want to give you a bill that is as complex as possible so it’s difficult for you to understand your cost of fuel.

We can clarify your bill by showing what you pay, what’s in that cost of fuel, and how you can save going forward. Commodity cost of the fuel, fuel taxes and the margin of the vendor make up every fuel bill.

Wholesale Fuel Cost + Taxes + Margin = Total Fuel Cost

These three costs can be audited and confirmed. When we quote a prospective customer, we take their existing fuel bill and break it down into a spreadsheet that is easy to understand thanks to these definable costs. Take your existing fuel bill. Choose a few locations that are most commonly used by your fleet. Usually just the two most-used sites are enough to gauge if savings can be gained by changing vendors. Focus on the cost there, as this simplifies your focus as a representative sample of your fuel expenses.

In a spreadsheet, make easy-to-read tabs for each fuel and location. Then gather the dates fuel was bought at each location. Place the date and the price per gallon paid in their own columns. Now you know your cost. In the next column, enter the wholesale price of fuel to compare. This is going to be pretty close to what your fuel vendor was paying for it on that day give or take a few pennies.

The commodity cost of fuel is established in the market. Though different size players have discounts, these discounts are usually pennies per gallon and aren’t substantial overall. You can request a 30 day free trial of the Oil Price Information Service or “OPIS” for your local wholesale market for fuel. Government bids often use this service as a transparent bid price for fuel. NOTE: If you are buying with a Pacific Pride or CFN fleet card that uses stand-alone 24-7 commercial cardlock sites, the price will be based on OPIS as well. If you want help with this, Star Oilco can provide you with a copy of OPIS.

After that, the next column is the fuel taxes on that fuel. In another column next to the wholesale cost of fuel, you place the local taxes associated with that fueling site. Your state will usually have a “Fuel Tax Group” or some variation of that name where the state’s website will list all state and municipal taxes.

After seeing the wholesale cost and fuel taxes charged, all that remain is the margin. Many fuel sellers will try to complicate this by passing costs through, but at the end of the day, this is still their markup regardless of what they call it. This enables you to really have a discussion on what price you are charged to use their fleet card.

Our next step is to determine the typical margin you are being charged. Take the real price you paid on a day. Your next column on the spreadsheet will be the following formula:
NOTE: Margin Charged is the result that should be in your new column.

(Cell with the ACTUAL PRICE PAID) – (Cell with the WHOLESALE COST) – (Cell with FUEL TAXES) = MARGIN CHARGED

If you line up all the days for MARGIN CHARGED and average those (select a cell at the bottom of the column and type “=AVG” and select the data in the MARGIN CHARGED column), you will find the average margin. Usually this is about the same on every one of the sheets for the type of fuel you are buying. Diesel and gasoline margins are typically different. Retail gas stations, in particular, will treat diesel like a premium product so don’t be surprised if those margins are over $.40 a gallon in some places.

If you want help with this, call us!

We will empower you with the knowledge of what your vendor is charging you and determine if it is a fair price for the service. Beyond that, there should be no other costs. If your vendor has other costs (fees, invoice charges, etc.), we’ll show you what those really cost per gallon so you understand your true cost fuel.

Star Oilco makes this clear and easy to understand. Let us know if we can help.

Contact Form

  • This field is for validation purposes and should be left unchanged.

 

For more on what is required to self serve gasoline as a small business in Oregon.

For more on Fueling Solutions developed for small businesses dedicated to managing a fleet and drivers for local Delivery. 

Call for service.

 

 

 

7 Ways to Stop Fuel Theft Before it Happens 150 150 Star Oilco

7 Ways to Stop Fuel Theft Before it Happens
STOP FUEL THEFT

IN YOUR BUSINESS TO REALLY SAVE ON YOUR COST OF DIESEL AND GASOLINE

Save money by managing  your diesel and gasoline fleet cards. Know who, how, and where fuel is bought.

In the new world of diesel and gasoline over $5 you need a strategy to control where and how fuel is bought by your business.

Controlling your fuel expense can be time consuming and vital for any business. We recommend approaching it from a Human Resource management perspective.

Seize control of the use of fuel cards with real time feedback:

  • Who is buying
  • What type of fuel
  • Where it’s bought
  • When are they buying

Set a clear standard and make sure you put controls on your fleet cards to ensure you keep honest employees from doing something that requires discipline.  Below are some of the best practices for controlling your fleet’s fuel purchases.

7 Ways to Stop Fuel Theft Before it Happens

Why Pacific Pride and CFN Fleet Cards?

Often we are asked how to save money on fueling a small business fleet.  Usually the biggest cost isn’t the pennies you save per gallon, but the gallons you can save by stopping theft.  To save money on gasoline, make sure you aren’t paying for thieves to use your small business fuel cards.

Every fuel business seeks to avoid fuel slippage – the loss of fuel due to theft, waste or buying the wrong and/or more expensive fuel product. How can you secure the slippage, once and for all?  These steps not only help with managing employees, but they can help you spot unusual purchases from stolen or skimmed cards. Skimming is when thieves hide a device that copies cards information and pin information. Thieves then clone the card and can attempt to use them in other locations.  Using fuel cards vs Credit cards can save owners thousands of dollars.  Employees have less access to non-authorized purchases and thieves can’t use fuel cards to purchase other items.

Star Oilco can help you establish a program to eliminate fuel slippage that includes an easy-to-use management process and enforcement of a “No Tolerance Fuel Theft Policy.”

Star Oilco has a simple and effective approach designed to empower you to easily manage your fuel cards.

Cardlock and secure fleet cards have been around since the 1970s and oddly enough, our competitors fail to field them properly. Star Oilco is here to help and would like to give you some simple and efficient practices to eliminate fuel slippage. We have an easy to implement strategy to lock down your cardlock and fleet cards in order to knock out the opportunity for fuel theft in your business.

Fuel cards assigned to the vehicle not the person

By attaching the fuel cards to the vehicle and not the human being, you immediately break the driver’s belief that the company is providing fuel to them and not the company vehicle.

That’s why we recommend you attach the fleet card to the vehicle key chain and NOT in a driver’s wallet. For additional security, employ a Corporate Fleet Card that is secured by a PIN.  Star Oilco recommends either Pacific Pride or CFN, both of which are in the Fuelman Network. Star Oilco will provide you with a keychain designed to hold up to two fleet cards.

Each Person has a secret PIN

Use a “Floating PIN” system where every member of the team has a secret PIN that is only to be used by them.

We recommend attaching fuel cards to the vehicle key chain and having each driver use their own secret PIN to purchase fuel. With this secret PIN, Star Oilco’s Fuel Cards track their name with every fuel purchase. Their name will appear next to the transaction on the bill and on an E-Receipt confirming who bought what, when, and where. This personalizes all fuel usage. Many companies already have a secret PIN policy around time cards and clocking in and out of work. This Best Practice stacks well with that.

Enforce a "No Tolerance Fuel Theft"

Implement and enforce a “No Tolerance Fuel Theft Policy” that every employee must sign.

Policies vary but should generally include language that requires the use of a fleet card for fuel purchases, states that PIN use is tracked by employee, confirms that employees are held accountable for any wrongdoing associated with their PIN and acknowledges that fuel theft will lead to immediate termination.  Star Oilco’s approach documents and provides evidence as well as real time knowledge for you to respond and ensure a fuel theft culture doesn’t grow in your business.

If you have fuel thieves in your business, make sure you document it at a Human Resource level.  In many states a first time a fuel thief is caught they may still qualify for unemployment when dismissed.  A No Tolerance Fuel Theft Policy when you on-board a new employee protects your from thieves getting away with it at the expense of your business.

Set-up E-Receipts for purchases

Use E-Receipts to reinforce your fuel policy.

An E-Receipt is a real-time email showing who bought what fuel, when and where, as it happens. Make sure this E-Receipt is going to several levels in your office, where employees are paying attention to what your drivers are doing.  If your fleet knows that their fuel purchases are completely transparent, they will think twice before doing something convenient for themselves over what the company needs. When a driver buys the wrong product, or was getting fuel out of route, you can follow up immediately to reinforce your fuel policies without waiting for a bill to show up at the end of the month. This is a great tool to spot additional transactions that may not be coming from your employees.  “Get an email every time your fleet stops for fuel” is another article that talks about this if you would like more information.

Limit hours and locations for Usage
Star Oilco can limit your fuel cards to work only during your business hours and/or within your territory.

Whether your territory is an entire state or limited to specific zip codes, you can define where your fleet can get fuel and where they cannot. And to avoid late night or early morning fuel theft, consider disabling your fuel cards during specified periods of the day or week, so that your cards don’t work when you don’t want them being used. This can easily be done as you need it by either contacting Star Oilco and asking us to do it for you, or by logging into your online Pacific Pride / CFN portal to set these restrictions yourself.  Cards with limits are less attractive to thieves the more you can limit the usage the less appealing your card is for skimming thieves.

Limit the amount of fuel per purchase

Set up your cards to only allow for a certain quantity or specific grade of fuel.

Consider limiting the volume of fuel purchased to match the size of a vehicle’s tank. Also, limit the number of transactions per day as well. That way, if for some reason that card gets stolen and someone has a working PIN, their theft is thoroughly limited.

Review your bill - Annual audit at least

Ask your vendor to review of all the cards and PINs you’ve used throughout the year.

Star Oilco seeks to do this annually. As per the state of Oregon (where Star Oilco is located), we receive a Fire Marshall audit every year and as they audit our cardlock records, we do the same and review every card and PIN for that year. You should do this too and Star Oilco can help. We recommend turning off all cards that are not being regularly used, which also allows you to adjust other details as needed. If you would like more information about this ‘What’s in a “Keep it Simple Fuel Audit”’ tells a little more about how we can review your current bill and simplify what you’re spending, where you’re spending it and give you tips on how to save some money.

Why use Commercial Cardlock over a retail gas station fleet card?

Commercial Cardlock locations in the CFN and Pacific Pride network are designed for business.  Fast and easy in and out to save your business on labor as well as far more competitive prices especially on diesel.  In Oregon where self serve gasoline is limited there are rules to using fleet cards at stand along cardlock locations.  Here are the rules involved with getting a Pacific Pride or CFN commercial cardlock card which enables you 24-7-365 access to stand alone commercial fuel stations.

If you would like to learn more fill out the following form.

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Pacific Pride commercial fuel station
What does a business need to use Pacific Pride or CFN in Oregon? 646 223 Star Oilco

What does a business need to use Pacific Pride or CFN in Oregon?

How to Get a Pacific Pride fuel card in Oregon

If you have ever wondered what was required to use a stand alone commercial cardlock location in Oregon – we have answers.  Any user of diesel can self serve diesel at a Pacific Pride or CFN cardlock.  If you need gasoline for a commercial purpose in Oregon and buy over 900 gallons a year you can pump your own gas at a Pacific Pride commercial cardlock.

Proud provider of Pacific Pride and CFN Fleet Cardlock CardsStar Oilco is an Independent Franchisee of Pacific Pride

Pacific Pride and CFN stand-alone cardlock sites allow commercial users to self serve gasoline 24-7 with security you can not get at any retail station.

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Get your employees out of gas lines and ensure control over what they buy.

Pacific Pride and CFN are the most secure and convenient ways to buy commercial fuel.

Corporate gas cards are extremely attractive to thieves.  If you are a large purchaser of fuel, having a clear system in place to secure your employee’s fuel buying will be the single most critical component to control your cost of fuel. If you have a small fleet of even one vehicle every purchase can mean the difference of a profit or loss for that day.  Controlling where, when, what fuel, and how much they can buy at some point will be the biggest cost saving strategy you can have. Otherwise fuel theft will creep.

Use Pacific Pride commercial cardlock so your business has twenty-four hour access to fuel.

Star Oilco fleet card program has a clear and simple system to enable your business to seize control of fleet fuel purchases.

If you have a fleet operated by employees and face regular turn over in your business, you are exposing your business to fuel theft. You have to ensure these vehicles can get fuel, while not endangering your bottom line to thieves either inside or outside of your business.

Pacific Pride and CFN fuel cards are designed for small business fleets in mind. They are gas or diesel fleet card options focused on eliminating theft in your operation. They are designed to protect small businesses from fuel theft and give management control over when, where, and what is bought. However, Oregon has limits on self-serve in urban areas. Therefore, there are rules associated with using unattended fleet cards, or “cardlock” fueling, as it is commonly called.

Using Commercial Cardlock in Oregon is a solution to both fuel theft and lost driver productivity.

Whether you are a large dispersed fleet or a small business with a fleet of one.  We can secure your fueling needs from theft. Send any questions you have our way.

Use of a fleet card dedicated for service at a commercial cardlock is the best way to secure your fleet from fuel theft. This will guarantee you seize control of your fleet fueling. For this reason, in Oregon where self-serve is not the standard way of fueling, far more stand-alone 24-7 cardlock locations are available under the Pacific Pride and CFN brands. In Oregon, gasoline is not legally dispensed without a few safety precautions required by Oregon state, so there are other factors a business needs to consider in using it.

Oregon law does not allow self-serve gasoline along the I-5 corridor.  Diesel is legally allowed for self-serve, but gasoline as a Class 1 flammable liquid is not. “Class 1 Flammable Liquid” means any liquid with a flash point below 25 degrees Fahrenheit.  Note: Diesel fuel is not a Class 1 flammable liquid.  Therefore the Oregon fire marshal has rules restricting the use of commercial cardlock gasoline for individual uses. For commercial uses, Pacific Pride, CFN, Comdata, Voyager and other commercial cardlock networks are allowed for businesses in Oregon.  If you are a fleet operator or an individual outside of Oregon, these requirements do not apply in your home state, but if you substantially operate in Oregon, the state fire marshal will have an expectation of these rules applying to you.

Pacific Pride Fueling Network Provider

What are the rules for using commercial cardlock in Oregon?

  • Business usage is required for gasoline cardlock fleet card use in Oregon (not any other state).
  • If you are using solely diesel, commercial cardlock is available to everyone (individuals and businesses).
  • If you are planning on fueling gasoline vehicles, you must have a business license (or prove it’s for commercial use).
    • NOTE: Self-serve laws have changed and allow for rural Oregonians outside of the Willamette Valley to use cardlock for self-serve in parts of Oregon. Call Star Oilco for more information on this.
  • To access gasoline at cardlock in Oregon, you must be able to prove that you use over 900 gallons of fuel a year.
  • To access gasoline at cardlock in Oregon, someone in your business must also take a Oregon Fire Marshal Safety Test.
    • NOTE: Message Star Oilco below for a copy of the Oregon Fire Marshal Safety Test.

If you have questions about Pacific Pride or other cardlock systems please don’t hesitate to contact Star Oilco with any questions you may have. Star Oilco has a long tradition of making cardlock easy for businesses large and small. In particular, we specialize in helping you secure fuel usage to eliminate fuel theft and reduce any chance or opportunity for thieves.

Star Oilco Logo with Phone numberPacific Pride Franchise Logo

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For More on Using Fleet Cards and Cardlock Cards as a Management Tool:

For more on using a cardlock card as a Pre-Set Fuel Card similar to a prepaid credit card please read this article. 

Star Oilco recommends that fleets use a “Zero Tolerance Fuel Theft Policy” as an Human Resource tool to document that fuel theft is a firing offense on the first event. For more information and an example of a “Zero Tolerance Fuel Theft Policy” please see this article.

If you are interested in using a secure Commercial Cardlock card with Wet-Hose Refueling together as a fuel buying and labor efficiency strategy, here is an article on improving your fleet fueling efficiency. 

For a downloadable white paper on how to eliminate fuel theft in your business please see www.NoMoreFuelTheft.com for this shareable PDF.

Delivery Driver Fueling Solutions 150 150 Star Oilco

Delivery Driver Fueling Solutions

Delivery Drivers are more in demand then ever.

The world has changed.

People are discovering the benefits of having food, groceries and everyday products delivered right to their door.

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If you are a driver or you have a fleet of drivers, the ability to have access to 24/7 fueling stations, controlling your expenses, and protecting yourself from fraud is important.

Star Oilco is an independent Franchisee of Pacific Pride

Cardlock access to fuel all day every day

A new year and delivery seems to be here to stay.  Do you have a way to fuel your drivers and protect your costs at the same time?

The ability to have products delivered and a way to fuel those that are delivering is more important than ever.  Those that are delivering are needed more and more today.  Turnover is high, and and trying to control spending can easily become a full time job. If you’re on the road delivering  you need to be sure that you have fuel and a way to control purchases at the same time.  The solutions is Pacific Pride fuel cards.

New drivers and new employees mean new risks – control those risks with Fuel cards.

The world is shifting towards businesses that can deliver to the customer versus those in traditional retail.  If you need to control these expenses its important to have systems in place.  Don’t put yourself at risk by handing out Credit Cards to new employees. Instead use Pacific Pride fuel cards and set limits for your drivers and employees on what they can buy, when, where and how much.  Credit cards can be abused and it may be weeks later before you know it happened.  With fuel cards you can get an email in real time as each transaction is used.

Protect your business by setting controls and monitoring systems.  If your business is picking up, there is less time to monitor individual employees.   Set up systems that control waste and extra expenses, while giving employees the fuel they need to move your equipment.  If your business is slowing down you will need to tighten your belt and watch every expense.  The same controls can be used on your cards to monitor and adjust the fuel expenses.

If you have a fleet of vehicles that park at a yard every night on-site fueling might also be an option.  This service, also called wet-hose fueling, can help cut costs associated with drivers by reducing the amount of time they are fueling and not delivering product. With larger fleets this can save significant time and expand your capacity for product distribution.  At Star-Oilco we can combine both for a more comprehensive solution.  If you would like to know more about On-Site Fueling options here is the link.

All you need to access Pacific Pride sites in Oregon is a proof that you are a business and use over 900 gallons of total fuel a year.  CFN commercial cardlock sites have the same requirements. If you are a business using a commercial quantity of fuel, you qualify to self-serve gasoline and you can stop paying your employees to shop at the most expensive retail gas stations with the best mini-mart selection. Late night fueling becomes easier and less expensive and you can get them back on the road 24-7 and usually without a line to wait in. (If you want more information about business requirements see here)

What Do You Need for Fueling Cards in Washington or any other state?

If you drive into Oregon and want to use gasoline, you still need the same requirements as stated above. If you don’t need access to gasoline in Oregon, it is much easier to get a fuel card. (check out those requirements here)

Top 5 Strategies to lock down your gas card from theft.

Get out of the gas line

Gas Card Strategy #1

TAKE INVENTORY OF YOUR GAS CARDS – Know who has your cards! Every year take inventory of what cards you have and who is using them. A clear card policy implemented by Human Resources or your Dispatcher is a good way to track what employees (or vehicles) have what cards. Star Oilco performs an annual card audit in conjunction with our Oregon Fire Marshall audit.

We’ll gladly supply a list of cards that you have and when they were last used. We can line up a list of active cards with your employees and make sure there isn’t a lost or unused card out there. Using this list, pass a clip board around asking each employee with a fleet card to confirm they still have that card and initial a confirmation that the card is still in their possession. You would be surprised how individual cards can float between employees as it is easier than asking for a new card.

Gas Card Strategy #2

HAVE ACCOUNTS PAYABLE AUDIT YOUR TRANSACTIONS – Review your transactions regularly for strange transactions such as: multiple transactions per day on a single vehicle or card, switching fuel types, and refuels when your business isn’t open. Reviewing your bill, you’ll want to look for transactions that occur outside of normal business hours and days or if certain vehicles are fueling more than once a day these can be indications of theft. An additional indicator is if fuel is being bought outside of your service area. Some of the most common times of day for employee fuel theft are early morning on the way to work (before you open) or after the bars close after midnight.

Gas Card Strategy #3

ATTACH GAS CARDS TO VEHICLE KEYS – Assigning each vehicle in your fleet with its own card is a great practice. Put your Fleet Cards on the key ring dispatched with the vehicle. Each driver is then assigned a number that can be used on any vehicle in the fleet. This way you know exactly who is using the card and which vehicle is being filled. To limit a risk of a stolen card, restrict individual card ownership to management and maintenance. Everyone else should have cards directly connected with a vehicles license plate, so it is obvious if that card goes missing.

Gas Card Strategy #4

SET THE GAS CARDS UP WITH LIMITS –  When you assign a card to each vehicle in the fleet you can set limits based on the vehicle. A gasoline vehicle only needs access to gasoline. If your tank size is 20 gallons, that card should be limited to 20 gallons per transaction. Continue to program your cards for the vehicles they are attached to. You can also restrict a card to ensure no one accidentally buys expensive premium or worse, puts the wrong fuel in the vehicle. Reducing the amount of time they can use a card a day limits exposure to theft. A vehicle that never drives more then 50 miles in a day shouldn’t need to fill up more then once a 24 hour period. This reduces the opportunity for theft and also makes theft obvious when the limits are hit. You can also add limits on zip codes, states, and times of days. If someone does steal a card, they would be limited by the time, location, and purchase amount, ensuring that your theft exposure is a few dozen gallons instead of thousands of dollars.

Gas Card Strategy #5

USE E-RECEIPTS TO MANAGE FUEL IN REAL TIME – It’s the 21st century so manage in real time. You can set-up cards to email you based on each card or, if you have one specific one you are are worried about, that card can be set to email you or your fleet management in real time. Better yet, if theft is occurring, you will see it immediately and be able to react. Not only will this lock down your gas card’s security, it will also allow you to address mistakes relating to efficiency. Owners and dispatchers also use this to see where the driver is and if they are where they said they were when they are fueling. Instant feedback and communication is critical to change bad behavior of drivers who mean to do well but may just have made a simple mistake.

Work with a business that wants you to succeed and has the tools to protect your fuel expenses.

Use Star Oilco to secure yourself from that fuel theft while also saving on your cost of fuel over retail.  Oregon and Washington have some of the highest minimum wages in the U.S.  As the minimum wage and regulations increase, so do the costs at retail gas stations. This is doubly so in Oregon, where you are paying the gas stations employee to fuel your tank and the employee to be there. We can save you money and significantly reduce your risk of fuel theft while also getting your drivers out of retail gas station lines.

Whether your an owner/operator or you are managing a large fleet of corporate vehicles needing fueling commercial cardlocks can help you save time and money.  Stand-alone commercial-only Pacific Pride and CFN sites in the northwest are a real resource for small business. They speed up the labor associated with fueling and significantly lock down the chance fraud or theft will occur on your fuel card. Stand-alone sites limit access to convenience store items so employees won’t be tempted to spend time browsing and make purchases on the company credit card.  In addition, there are less people at the site and less chance of a coming into contact with someone that is sick.

With Pacific Pride and CFN stand-alone commercial cardlock sites, there are other benefits beyond just the convenience. The biggest difference is that these commercial cardlock sites are built with security in mind. Retail stations are engineered to sell as many products as possible to those pulling up for gasoline. Commercial cardlock sites are designed for commercial users who seek the fastest fueling experience. That is a big difference between the two.


Need to lock down your gas card from fuel theft?

Call Star Oilco, we can make it simple.

Star Oilco can help you field all of these best practices. Our motto is “Keep it Simple” and we are here to make this easy. Feel free to reach out and see what Star Oilco can do for your fleet to upgrade its fleet fueling security.  If your fueling just one vehicle or your dealing with corporate fueling for 100’s of vehicles, we can help you set up an account.

To download a white paper on these Pacific Pride fuel card security feature best practices, go to our Stop Fuel Theft page.

 

Star Oilco is an independent Franchisee of Pacific Pride

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Use Pacific Pride Fuel Cards as a Management Tool 150 150 Star Oilco

Use Pacific Pride Fuel Cards as a Management Tool

 

Pacific Pride fuel cards. Stop employee fuel theft by using the Star Oilco Fuel Card solution.

Star Oilco Pacific Pride Pride Advantage Card

The turn-key fuel card solution for small business seeking to stop employee fuel theft.

Star Oilco’s Pacific Pride card can give you control over when and where fuel is purchased.

Use Pacific Pride fuel cards as a management tool for your business.  With rising gas prices and a shortage of drivers being  a problem, secure your fleet cards to keep honest people honest.  Remove the temptation and save money in your small business.

 

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Make managing drivers buying fuel a simple system that let your dispatch know in real time as fuel is purchased.

We promise the highest level of control for your small business.  Star Oilco offers human support designed to make it easy for a small business. Our moto is to Keep it Simple. We help you deploy and manage your secure fleet card program in your business.  You have enough to manage and don’t need another website to log into. We make it easy for you to know who bought what, when, and where — in real time — to better manage the buying decisions by your drivers.  We will make sure you are successful.

Star Oilco Crest

You can use Star Oilco’s Pacific Pride card to:

  • Know who – the name of the driver purchasing and the vehicle they have
  • What fuels – control the products available to avoid costly premium gas purchases
  • Control gallons – the total gallons that can be bought at one time
  • Limit transactions – control the number of transactions a fuel card can have in one day
  • Time – predetermine the time of day that a fuel card can be used
  • Where – zip codes or states that a fuel card can be used in

The Star Oilco secure Pacific Pride card- The best option to knock out fuel theft.

Pacific Pride, CFN, WEX, Voyager and other fleet cards all have similar tools. We find that small businesses need one extra tool: a human being on the other side.  Star Oilco helps make sure the total program is working. We assist in your team grabbing control of every drop, every dollar and every driver.

We are your partner in Fleet Card and Cardlock Card success.

Star Oilco makes sure you are successful in fielding a secure fuel card.  We keep things simple and we make it easy for you. This is done with the obvious human element and best practices to complete the full value that a secured fuel card offers.

Call us and get to know what makes us different!

You tell us what you need and we’ll consult with you to get a working card program.

How Star Oilco secures your business from fuel thieves.

This is what we recommend for your non-management cards:

  1. Secure your fleet card to a vehicle (attached to the license plate on the bill or place the fleet card on the key ring of the vehicle).
  2. Designate your vehicle cards to only work in the state’s zip codes that you service during the times of day you operate as a business.
  3. Give each driver a unique and secret PIN attached to their name (so when they use a card, their name appears on the bill next to the transaction).
  4. Implement a “No Tolerance Fuel Theft Policy” with your Human Resource policy. Have every employee sign a contract with your business that they own their personal secret PIN and it is only for them to use. Star Oilco can provide a recommended policy for you to use. Then, if they share their PIN with someone else, they will be responsible for anything that happens. If theft is happening, it is a “No Tolerance” dismissal offense on the first occurrence.
  5. Use the e-receipts to see in real-time fuel purchases. An electronic receipt is emailed to your Controller or Dispatcher to watch for off-policy fuel usage in real time, which allows your Dispatch or Management to respond the same day to questionable decisions around fuel cards.

Now, imagine how this works for your business in practice.

You can set up restrictions by days of the week, hours of the day or even by zip codes. If your business does not operate on weekends, turn off the fuel cards during the times you do not operate. If your fleet is never on the road before 7am and is back at home by 7pm every night, set up those time restrictions to make it that much harder for fuel theft to occur.  If you need to update this, change something, order cards, etc., just call our office and we take care of that update for you.

With our e-receipts, your Dispatch will get an email every time fuel is purchased. You will see where, what, when and with whom this occurs. You can reinforce your company fuel policies at the local level the same day — No more waiting for the bill to see if a driver did something that cost you money. By seizing control of your fuel, your drivers will also respond to your new level of control as well. By having control and transparency of what your drivers do, they will require less management as they know you are watching.

Often the most controllable expense related with fuel is the fuel that might slip through a business due to unethical employees or outside theft. Fuel slippage is the industry term for unauthorized fuel taking. With Pacific Pride cardlock fuel, you can take control over fuel purchases and avoid the loss up front with card controls. Contact Star Oilco for a total fuel security solution for your business.

 

Seize control with Star Oilco’s corporate fleet card solutions.

Star Oilco will assign you a Card Administrator to help you be successful with this.  Where other programs promise tools but don’t follow up, we follow up.  We are here to make sure you are successful with our program.  Human beings answer our phones and long term employees staff your needs being met.

If you have further questions about Pacific Pride and control of your fleet fueling, call us at 503-283-1256 or contact us using the form below.

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Star Oilco has a white paper outlining how you can secure your business from internal fuel thieves. To download this guide on fleet card best practices please go to www.NoMoreFuelTheft.com or message Star Oilco for help.

Star Oilco is a proud and independent Franchisee of Pacific Pride

Pacific Pride Commercial Fuel Card

Pacific Pride commercial fuel station
Why does a RV owner need a Pacific Pride or CFN Fuel Card? 646 223 Star Oilco

Why does a RV owner need a Pacific Pride or CFN Fuel Card?

Can a RV (Recreational Vehicle) owner get a Pacific Pride or CFN card?

 

 

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Pacific Pride Fuel Cards. Made with Commercial Trucks and large vehicles in mind. The easiest sites for RV access.

RV friendly refueling sites, wide lanes, high speed diesel pumps, 24 hour access, and no lines

Pacific Pride Fleet Card

Get out of diesel fuel lines and ensure control over what you buy.

Pacific Pride and CFN are the most secure and convenient diesel fuel cards on the market.

Summer is here and it’s time for traveling and camping. If you are pulling a trailer, driving an RV or simply in rural parts of Oregon and need access to diesel, it is time to get a fuel card.  24/7 access to fuel has never been more important.

Pacific Pride or CFN locations are available throughout the US and some parts of Canada. You can fill your RV or fifth wheeler at these locations. Unlike a truck stop, there are no passenger vehicles that can get in the way.

Even Oregon residents can use the self serve features if they have a Pacific Pride and CFN card.

If you are using solely diesel, commercial cardlock is available to everyone and everywhere in Oregon. Self-serve diesel is already legal in Oregon and often cheaper at a commercial cardlock throughout Oregon. Self-serve gasoline is allowed in several rural counties in Oregon outside of the I-5 corridor. Self-serve gasoline in the more populated parts of Oregon requires a business use as described below.

In addition, Pacific Pride and CFN are found throughout the United States and offer safe and convenient fueling stations for larger vehicles.

Why a Star Oilco Pacific Pride RV Card?

Why is a Commercial site better?

Commercial sites offer several benefits.

  • Open 24/7: If you are starting out early in the morning or driving through the night, the sites are open all days. Because the sites are self-serve, they will be open each day of the week and on holidays.
  • Ease of access: Commercial sites are built with large vehicles in mind. Entrances, exits and turns are all built for vehicles with a large turning radius in mind.  Make your in, out, and turn around far less vexing.
  • No lines: Commercial customers are fewer and higher volume. Get out of the retail gas lines by fueling at a commercial site. The people using these pump get in, fill-up and leave. There is no wait for a gas attendant to finish the other 6 cars.
  • Avoid inattentive drivers: Passenger vehicles don’t always understand the stopping and turning radius that bigger vehicles need. One small fender-bender can cause thousands of dollars in repair bills and insurance premium.
  • Fast Flow Diesel: The pumps are made for vehicles that need a lot of fuel. They flow faster than the small gas stations. If you want to get back on the road, you won’t need to spend a lot of time filling your tank. Fuel at these locations are fresh and cycled continually.  You’ll get fresher fuel in these locations.

What are the rules for using Commercial Cardlock in Oregon?

  • Business usage is required for gasoline cardlock fleetcard use in the more urban parts of Oregon (not any other state).  In self-serve Oregon counties, as well as out of Oregon, Pacific Pride cards are available for use by anyone.
    • Oregon Counties that allow self serve gasoline are: Baker, Clatsop, Crook, Curry, Gilliam, Grant, Harney, Hood River, Jefferson, Lake, Malheur, Morrow, Sherman, Tillamook, Union, Wallowa, Wasco, and Wheeler.
    • The counties not along the I-5 Corridor
  • If you are using solely diesel, commercial cardlock is available to everyone, everywhere in Oregon (individuals and businesses) and the US.
  • To access gasoline at cardlock in Oregon, you must be able to prove that you use over 900 gallons of fuel a year.
  • To access gasoline at cardlock in Oregon, someone in your business must also take a Oregon Fire Marshall Safety Test.
    • NOTE: Message Star Oilco below for a copy of the Oregon Fire Marshall Safety Test.

Self Serve and Full Serve by law counties in Oregon

For more information about Self-Serve in Oregon go here.

Are there many gas stations available?

We can provide you both a Pacific Pride and CFN cards (two networks that are very similar). We can secure the card to only work at commercial sites if you want or a widespread network of retail and commercial sites. Pacific Pride cards are accepted at Chevron, Texaco, Pilot, Loves, Sinclair and other retail stations if you want that convenience.  This gives you over 57,000 stations that you can fill at.  Easy to use websites or even a mobile app can help you find these locations.

 

Pacific Pride Fuel Network Graphic

Find the Pacific Pride Locator here.

Find the CFN Locator here. 

What does a Star Oilco Pacific Pride or CFN card cost?

If you’re a diesel-only customer, there is a yearly $20 fee that covers this. If you use more than 900 gallons in a year, this fee is cut in half. To be able to pump at a commercial gas pump in Oregon requires a fire safety audit.

Additional Benefits

Safe and secure card: PIN-secured fuel cards are a huge feature to reduce exposure to fuel theft. We can even have multiple PINs for your card so each person you authorize to use the card are tracked when they fuel. Like a Prepaid Visa or Mastercard, Star Oilco’s fuel card programs control transactions per day, time of day or by zip code and you can add other restrictions for use, such as an e-receipt, to provide a real-time alert every time a card is used.

Easy Billing: Twice a month you will be billed for the gas you purchased. Emailed or mailed directly to you.

E-Receipts available: Get real time Emails anytime your card is used,  If you let multiple people use your fuel card you will know where it was fueled and when, our card can provide an email receipt every time the card is used. Know in real time if someone is using your fuel card.

Downloadable apps: Both CFN and Pacific Pride have location finder apps that lets you know where the closest self-serve station is.

Fresh Fuel: Like truck stops the fuel is constantly being used here. Rural Gas stations can have diesel sitting in tanks for extended amounts of time, without treatment this fuel can hurt your engine.

 

If you have questions about Pacific Pride or other cardlock systems please don’t hesitate to contact Star Oilco. We have a long tradition of making cardlock easy for businesses large and small. In particular, we specialize in helping you secure fuel usage to eliminate fuel theft and reduce any chance or opportunity for thieves.

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What’s in a “Keep it Simple Fuel Audit” 150 150 Star Oilco

What’s in a “Keep it Simple Fuel Audit”

How do you compare different fuel card vendors?

You audit your fuel bill.

We will help you clarify your bill by showing what you pay, what’s in that cost of fuel, and how you can save going forward. We do this by concentrating on one fact: there are only three fees in the total cost of a gallon of gas or diesel.

The three verifiable costs in a gallon of fuel are:

  1. The commodity cost of fuel (the wholesale and verifiable fuel cost itself),

  2. The fuel taxes charged by the feds, state, and local governments on top of that, and;

  3. The margin your fuel vendor puts on top of those two very transparent costs.

Fuel bill audit best practices

Tax time is a good time to revisit your policies and systems.

Let us audit your bill and catch inconsistencies and over charges.

We have a transparent way to analyze your fuel expense that breaks it down in an easily understood format. Our approach will demystify what you’re paying in fuel so you can grab control of your gasoline and diesel bills. Our mission is to ‘Keep it Simple’ and make fuel make sense. There are several types of expenses that get added to your cost of fuel.

Pacific Pride Fuel Security

At Star Oilco, we ‘Keep it Simple’ when analyzing fuel bills.

Today, two trends can be witnessed in the Pacific Northwest: fuel prices are all over the place, and wages are rising against that trend. This makes managing for a low cost of gasoline or diesel extremely hard given the labor that might be involved in chasing that price.

Add to that the fact that retail gas stations are keeping more margins than ever in retail fuel history. With minimum wages approaching $15 in parts of the Pacific NW, the cost of retail gas stations is rising faster than inflation.

Stand-alone commercial cardlock locations such as Pacific Pride and CFN help you save on your own labor, as well as avoid the higher retail cost. One additional feature is you can audit a commercial cardlock fuel seller against the commercial wholesale rack price. Retail sellers promising discounts are discounting from a posted price that is based solely on what they decide a good price can be. Today, that’s a historically high margin above wholesale cost price.

Dig into your bill for an understanding of what you are paying and what you are paying for. Let us demystify the fees, charges, and hard-to-understand line items of our competitors. It seems that many of our competitors, much like cell phone companies, want to give you a bill that is as complex as possible so it’s difficult for you to understand your cost of fuel.

We can clarify your bill by showing what you pay, what’s in that cost of fuel, and how you can save going forward. Commodity cost of the fuel, fuel taxes and the margin of the vendor make up every fuel bill.

Wholesale Fuel Cost + Taxes + Margin = Total Fuel Cost

These three costs can be audited and confirmed. When we quote a prospective customer, we take their existing fuel bill and break it down into a spreadsheet that is easy to understand thanks to these definable costs. Take your existing fuel bill. Choose a few locations that are most commonly used by your fleet. Usually just the two most-used sites are enough to gauge if savings can be gained by changing vendors. Focus on the cost there, as this simplifies your focus as a representative sample of your fuel expenses.

In a spreadsheet, make easy-to-read tabs for each fuel and location. Then gather the dates fuel was bought at each location. Place the date and the price per gallon paid in their own columns. Now you know your cost. In the next column, enter the wholesale price of fuel to compare. This is going to be pretty close to what your fuel vendor was paying for it on that day give or take a few pennies.

The commodity cost of fuel is established in the market. Though different size players have discounts, these discounts are usually pennies per gallon and aren’t substantial overall. You can request a 30 day free trial of the Oil Price Information Service or “OPIS” for your local wholesale market for fuel. Government bids often use this service as a transparent bid price for fuel. NOTE: If you are buying with a Pacific Pride or CFN fleet card that uses stand-alone 24-7 commercial cardlock sites, the price will be based on OPIS as well. If you want help with this, Star Oilco can provide you with a copy of OPIS.

After that, the next column is the fuel taxes on that fuel. In another column next to the wholesale cost of fuel, you place the local taxes associated with that fueling site. Your state will usually have a “Fuel Tax Group” or some variation of that name where the state’s website will list all state and municipal taxes.

After seeing the wholesale cost and fuel taxes charged, all that remain is the margin. Many fuel sellers will try to complicate this by passing costs through, but at the end of the day, this is still their markup regardless of what they call it. This enables you to really have a discussion on what price you are charged to use their fleet card.

Our next step is to determine the typical margin you are being charged. Take the real price you paid on a day. Your next column on the spreadsheet will be the following formula:
NOTE: Margin Charged is the result that should be in your new column.

(Cell with the ACTUAL PRICE PAID) – (Cell with the WHOLESALE COST) – (Cell with FUEL TAXES) = MARGIN CHARGED

If you line up all the days for MARGIN CHARGED and average those (select a cell at the bottom of the column and type “=AVG” and select the data in the MARGIN CHARGED column), you will find the average margin. Usually this is about the same on every one of the sheets for the type of fuel you are buying. Diesel and gasoline margins are typically different. Retail gas stations, in particular, will treat diesel like a premium product so don’t be surprised if those margins are over $.40 a gallon in some places.

If you want help with this, call us!

We will empower you with the knowledge of what your vendor is charging you and determine if it is a fair price for the service. Beyond that, there should be no other costs. If your vendor has other costs (fees, invoice charges, etc.), we’ll show you what those really cost per gallon so you understand your true cost fuel.

Star Oilco makes this clear and easy to understand. Let us know if we can help.

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